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Custom franchise reporting software
Short answer
Your own franchise reporting portal shows each outlet its report, accepts a correction request with the corrected file and leaves the decision to head office. First check cheaper ways of sharing in your current reporting tool, and build the portal when a correction flow is missing. At Syntalith the application costs from €3,000 net. At 200 outlet questions and corrections a month of 12 minutes each, it pays back in 3.1 months.
How we workDetails ↓
- 01Call30 minutes with an engineer, free
- 02PrototypeA working system on your process and data, free
- 03ImplementationTarget and fixed price in the contract; 50% at signing
- 04Acceptance50% once the agreed target is met
- net per application, fixed price before contract
- from €3,000
- from signing the contract to acceptance
- 4–10 weeks
- free prototype on your documents
- €0
We belong to the OpenAI and Anthropic partner programmes and learn through their official courses. What this means ↓
Author: Syntalith · 3 min read
Statistics
Franchising and reporting: statistics 2026
3.1 mo.
payback of a €3,000 application at 200 outlet questions and corrections a month: €1,396 of work today, €420 with checking and the model. Scenario.
55.0%
According to Eurostat (2025), 55.0% of large EU enterprises with 250 or more employees used AI.
50%
According to the European Commission (2026), half of EU SMEs and mid-caps name high investment costs as a barrier to AI.
Source: European Commission, Flash Eurobarometer 578 (2026) ↗
42%
According to the European Commission (2026), 42% of EU SMEs and mid-caps already use AI or algorithmic management, mostly in a limited and experimental way.
Source: European Commission, Flash Eurobarometer 578 (2026) ↗
20.0%
According to Eurostat (2025), 20.0% of EU enterprises with at least 10 employees used AI.
Figures checked: 22 October 2026
A monthly report, a file that stopped a day early
A franchisee compares head office's report for the previous month with a summary from their own sales program and sees a difference. They open the file they sent to head office and notice that the date range ended before the last day of the month. They prepare a corrected file for the whole month.
In the portal they file a correction against their outlet's report: wrong period, corrected file and the reason. A head office employee sees which summary the request concerns, has the original source and the correction, and after checking publishes the corrected report. The franchisee comes back to the same case. Beside the data you can see the outlet's name, the month, the source file and whether the correction was applied. Head office sets the definitions of the measures, because the portal will not do that for it.
- Accounts
- 120 × €9 = €1,080 a month
- Another way of sharing, with maintenance
- €790 a month
- Difference
- €290 a month
Migration and permission tests €4,000 ÷ €290
13.8 months
The rates are the scenario's assumptions. The count assumes the current fees end with no period of paying twice.
- The restriction set in the data model
- A hidden page or a filter is not a permission
- An export from an outlet's account covers only its own data
- Correction files visible to the outlet and head office
What it costs and when it pays back
- Today
- 200 outlet questions and corrections × 12 min = 40 h (€1,396)
- With the system, a person checks the output in 30% of the time
- €419
- Model, 1 call per case, Claude Sonnet 5.5
- €1
- Cost of one case
- €6.98 today, €2.10 with the system
- Saving
- €976 a month
Payback of €3,000
3.1 months
The volume, the time and the checking share are the scenario's assumptions. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat. Model: 2,000 input tokens and 300 output tokens per call at Anthropic's rates, at the ECB rate of 1.1205 USD per euro on 22 October 2026.
The count covers the work around a case: searching, reading, writing and handing over. What remains is the time to check the result, 30% of today's work in the scenario. Before the quote, we measure both times on 20 to 100 cases the team has already handled, in a free test that takes 5 working days.
After launch, someone has to connect new outlets, remove access for people leaving the network and react to data upload errors. Head office is responsible for the definitions and for approving corrections, and the supplier's scope of support has to be agreed before you compare it with a subscription.
Keep the reports or rebuild them
If your current tool prepares the reports well, start with its ways of sharing. The Power BI documentation describes several of them, and the licences depend on the method chosen and the capacity bought. Hiding pages, columns or charts does not restrict access to the data, so an outlet's permissions are set in the data model, even when your own portal displays the report. When the reports are good but there is no way to file corrections, a portal can embed the report from your current tool and add a form for explanations. That flow needs no AI. The instructions in force at the outlets are covered in the article on a knowledge base for a franchise network.
The problem is the cost of rarely used accounts
another way of sharing
licence
Good reports, no correction flow
a portal with an embedded report and a form
from €3,000
A simple outlet report with a history of changes
your own outlet report
from €3,000
Where to start
The first scope covers one outlet's report with a place for an explanation and head office's reply, while analyses of the whole network stay in your current tool. For the call, describe the last correction sent by email. We build this kind of rollout as part of AI applications. For the free analysis, a description of one case from recent weeks and of the tools it passed through is enough. You do not need to send confidential documents, and you get a written plan within 2 working days.
Worked example · Scenario
How we count the payback: network reports
We run the same count for your network in the free analysis.
€1,815
a month for 12 h a week of report preparation
Payback: 1.9 mo.
The hours for each firm size and checking in 15% of the old time are our assumptions. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat, for companies with 10 or more employees. We measured the model cost in our report system: a commentary with a check of the figures costs about €0.0002, converted at the NBP rate of 21 October 2026 and the ECB rate of 1.1205 USD per euro on 22 October 2026.
See the full calculation →
