The e-mail order is transferred to the system without being rewritten.
Orders from customers come in e-mails, PDFs and spreadsheets. The system reads the items itself and checks them in the catalog. The merchant only looks at items that the catalog has not confirmed.
Tested on sample data, without customer data.
- test cases with a well-recognized product, unit or substitute
- 21/21
- uncertain positions recorded without human decision
- 0
- for reading one order by AI
- €0.0027
Syntalith test results on prepared orders. Last checked: October 22, 2026.
The salesperson transcribed each order item by item.
The customer writes "10 pieces of the last one" or sends his own sheet. Someone has to find the right product in the catalog, check the unit and transfer everything to the system. The error occurs only during shipping.
- 01
The right product
The customer name is different from the name in the directory.
- 02
Unit
Pieces, boxes and pallets must match.
- 03
Replacement
When a product is out of stock, you need to choose an appropriate substitute.
From e-mail to ready order in four steps.
- 01
The mail goes into the queue
The system reads the content of the email, PDF and spreadsheet.
- 02
Checks the directory
Each item gets a product, a unit and a possible replacement.
- 03
Stops doubtful
The uncertain position shows the trader with possible matches.
- 04
Your order is ready
The system receives a document in which each item is resolved.
What does the system do and what is left to the salesperson.
Makes a system
- Reads items from email, PDF and spreadsheet
- Matches products and units from the catalog
- Prepares a draft of the order
The salesperson decides
- Items that the catalog has not confirmed
- Choosing a replacement when there are several
- Approval of the entire order
Statistics: how much does it cost to manually rewrite orders in 2026.
According to the Syntalith test (2026), the system correctly recognized the product, unit or substitute in 21 out of 21 cases.
Reading one order by AI cost €0.0027 in the test.
No uncertain item entered the system without a human decision.
According to the Central Statistical Office, the average salary in the enterprise sector in September 2026 was PLN 9,266.48 gross. With employer contributions and 168 hours a month, an hour of work costs the company PLN 66.45.
Scenario: 480 orders per month
- By hand
- 480 × 11 min = 88 h of work, PLN 5,848
- Reading by AI
- 480 × 0.0027 PLN = 1.3€0
- He stays with people
- only items that the catalog has not confirmed
Estimate. Assumptions: 480 orders per month and 11 minutes of manual rewriting per order are sample numbers. We measure exception checking time after launch at the client.
What stays with the team.
- A precarious position awaits
- Without confirmation in the directory, nothing reaches the system.
- The reason for the position
- The trader sees why the system has stopped.
- Decision history
- Every decision has a record: who, when and why.
This is what a salesperson's job looks like.
Screens from the test on sample data.
01Otwórz zamówienie z mailaOperator widzi tylko pozycje do sprawdzenia. 
02Rozstrzygnij pozycjęKażda decyzja ma uzasadnienie. 
03Pobierz gotowe zamówienieDo systemu trafia sprawdzony dokument.
Does your team also copy orders from emails?
Describe your process to us. We will show the prototype on your process and your data. The analysis and prototype cost €0, and you know the fixed implementation price before the contract.
