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See where AI can take over a specific piece of work.

Explore 27 systems for finance, sales, operations, documents, and company knowledge. Every example explains the problem, how the system works, and where a person remains responsible.

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27 practical examples

Find a process similar to yours.

Each entry shows who the system helps, what work it takes over, and the typical cost of building something similar. Open an example for detailed measurements and limitations.

  1. 01AI Automations
    Email orders into ERP

    An emailed order becomes a ready-to-review ERP draft.

    The system identifies products, units, and substitutes. The operator handles only the lines that cannot be confirmed against the catalogue.

    The problem

    B2B orders arrive in emails, PDFs, and spreadsheets.

    How the system works

    The system reads the order and checks every line against the product catalogue.

    Business type
    B2B wholesalers and distributors working in an ERP
    Cost
    About PLN 0.0027 for the recorded read of one order.
    Similar system build
    from €3,500 net (approx. $3,800) · 2–6 weeks
    View full example
  2. 02AI Automations
    Accounts payable invoice coding

    The accountant receives a coding proposal with its supporting record.

    The system proposes the account and cost center from the invoice and supplier history. It separately checks the purchase order and goods receipt.

    The problem

    Before posting an invoice, someone reads it, selects the account and cost center, and compares it with the purchase order and receipt.

    How the system works

    The system combines invoice text with supplier history and proposes an account and cost center.

    Business type
    Companies with in-house accounting or accounts payable
    Cost
    USD 0.004514 per invoice; USD 0.054165 for the recorded 12-invoice run.
    Similar system build
    from €3,500 net (approx. $3,800) · 2–6 weeks
    View full example
  3. 03AI Automations
    Overdue payment reminders

    The specialist receives a ready draft with a separate risk check.

    The system considers debt age, contact history, disputes, and escalation stage. A second check reviews the message's tone.

    The problem

    Every overdue invoice has a different history.

    How the system works

    Rules hold disputed and paused cases.

    Business type
    B2B companies with in-house receivables or amicable collections teams
    Cost
    USD 0.015652 per draft including preparation and a separate check; USD 0.108711 for the complete recorded run.
    Similar system build
    from €3,500 net (approx. $3,800) · 2–6 weeks
    View full example
  4. 04AI Automations
    Management reporting

    The controller opens a prepared report and can trace every number back to its source.

    The system combines three sources, calculates metrics from agreed definitions, and prepares commentary for approval.

    Why month-end reporting takes so long

    Report data comes from ERP, CRM, and a controlling workbook.

    What the system does

    It imports three sources, reconciles values, and builds the report from agreed definitions.

    Cost
    About PLN 0.0010 for the recorded commentary draft and the number-and-source check.
    Similar system build
    from €3,500 net (approx. $3,800) · 2–6 weeks
    Best for
    Companies assembling monthly management reports from several sources
    View full example
  5. 05AI Automations
    Gmail · repetitive correspondence

    An AI automation for Gmail that clears repetitive email before the team has to touch it.

    ~3,000 emails a month in a single shared inbox. The system connects to Gmail, reads every new message, answers repetitive cases from approved rules, and brings only sensitive or unclear mail to a human, with the reason and context already prepared.

    The same three questions, and the one case you can't miss

    Every day the same simple questions landed in the shared inbox: where's the invoice, is the deadline still on, can you resend the link.

    Classification without tools, the decision in policy

    The system reads every new email, closes out the routine ones itself, and hands a person only the cases that require a decision.

    Business type
    Companies running a shared customer or operations inbox
    Similar system build
    from €3,500 net
    Channel
    Shared Gmail inbox
    View full example
  6. 06AI Automations
    Transport documents

    A poor CMR photo goes straight back to the driver. A readable document reaches settlement with every field tied to the image.

    The system checks image quality before extraction, avoiding model calls on photos that cannot be read reliably.

    Why a poor photo delays settlement

    An operator opens each image and attempts to read it before discovering that it is overexposed, dark, or cropped.

    What the system does

    The system first checks five image-quality features.

    Cost
    USD 0.007617 for the recorded read of one document.
    Similar system build
    from €3,500 net (approx. $3,800) · 2–6 weeks
    Best for
    Carriers, freight forwarders, and logistics operators
    View full example
  7. 07AI Automations
    Commitments from phone calls

    After a client call, the team gets commitments, deadlines, and links to the relevant moments in the recording.

    The team can quickly check what was promised and who owns the next step. A spoken response is created only after a person approves it.

    The problem

    Important commitments remain inside a recording or in an employee's memory.

    How it works

    The system creates a speaker-separated transcript and links every commitment to the exact place in the recording.

    Business type
    Service businesses recording customer or technical-support calls
    Cost
    USD 0.047770 for the recorded run of 12 transcriptions and one approved spoken notice.
    Similar system build
    from €3,500 net (approx. $3,800) · 2–6 weeks
    View full example
  8. 08AI Automations
    OCR only for pages that need it

    The system checks every PDF page and pays for OCR only when the page is a scan.

    Text-based files are read locally. Scans go to OCR, while damaged documents wait for an employee to review them.

    The problem

    One document stream contains native PDFs, scans, and mixed files.

    How it works

    An inspector checks the text layer on every page.

    Business type
    Companies processing large volumes of scanned and mixed PDFs
    Cost
    PLN 5.12 for OCR across the full 181-file run, plus about PLN 0.0035 for a separate document read.
    Similar system build
    from €3,500 net (approx. $3,800) · 2–6 weeks
    View full example

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