AI tender monitoring: changed terms and deadlines

What Polish law says about changing tender documents

This section covers Polish public procurement. The Polish Public Procurement Law, consolidated text Dz.U. 2026 item 793, governs changes to the SWZ, the Polish terms of reference for a contract. In an open tender, Article 137 allows a change before the deadline for submitting tenders and requires it to be made available, with separate rules for the non-public part of the documents. Paragraph 6 requires the deadline to be extended when the change matters for preparing a tender or needs extra time to read it and prepare a tender.

In the basic procedure, Article 286 also describes changing the documents and extending the deadline accordingly. Its paragraphs 5 to 7 cover information on the procedure's website and the notice of the change. These are different procedural grounds. Do not pick one article number for every alert only because contract titles look alike. We checked these provisions on 11 October 2026.

These provisions give no single number of days that a model should add after every change. A specific procedure needs the published information and the right procedure type checked. Judging whether the buyer acted correctly is a separate task for the person who handles procurement.

The old attachment stays in the set

In a fictional exercise, the system downloads the notice and the terms of reference. Later the buyer publishes a change to one requirement and a notice of a new deadline. The team already has a summary of the old version saved. If the model's next task uses only the files downloaded earlier, it can return the old date again.

The proposed view keeps the document version, the moment it was downloaded and a link to the procedure's page. A change marks the earlier assessment as needing review. Adding the new date to a calendar is not enough when the corrected condition also affects the decision to take part or the documents needed for the tender.

An unavailable source does not confirm the data is current

Settle what the monitor covers: notices, procurement documents, changes and answers available in the agreed places. A lack of access to one source should be visible. The message „no changes” must never appear only because a page could not be downloaded.

When dates conflict, the result should show both sources. The person responsible for the tender checks the documents and clarifies the situation through the proper channel. The model should not pick the later date at will because it looks more convenient. In this guide we do not calculate the deadline of a specific contract or the legal remedies.

A monitoring trial before you order

For acceptance, choose past procedures whose course you know. Keep the state before the change and after it. Check whether the system spots a change of date when the attachment's name stays the same, reports a document it could not read and shows the earlier assessment as out of date. Also assess the case where part of the material is shared by a channel other than the public page.

This is a proposed test. It claims no ready connection to every platform. Compare the result with a manual review of the whole agreed sample. Counting only correctly found notices will not reveal missed updates.

Syntalith can build monitoring and a first-assessment workflow for tenders for agreed sources. The scope, source fees and maintenance need a quote. The earlier decision, whether an ordinary alert is enough, is described in the comparison of an alert and an AI agent. For the first call, one public procedure whose change was hard to notice is enough.

What it costs

Where to start

In the free review we choose one process and count the volume and the team's working time, and within 2 working days you receive a written summary with a price. We build the automation as part of AI automations, from €3,000 net.