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A model for ranking catalog search results

Short answer

An AI model can set the order of catalogue search results, and first you need to establish whether the right products reach the list at all. When they do but sit far down, a model that scores how well the query fits each product helps, trained on the catalogue team's assessments.

How we workDetails ↓

  1. 01Call30 minutes with an engineer, free
  2. 02PrototypeA working system on your process and data, free
  3. 03ImplementationTarget and fixed price in the contract; 50% at signing
  4. 04Acceptance50% once the agreed target is met
model on your server or in the cloud in the EU
quoted after the review
same work in application with EU cloud model
from €3,000
task, data and equipment analysis
€0

We belong to the OpenAI and Anthropic partner programmes and learn through their official courses. What this means ↓

Author: Syntalith · 3 min read

Example: the morning request inbox
Agent · ready

Statistics

Online shop search: statistics 2026

20 h

fewer correction hours a month at 20,000 searches: better names and synonyms cut errors from 10% to 6%, fine-tuning to 4%. Scenario.

Figures checked: 22 October 2026

You assess the whole path to the product: whether the right product is on the list, in what position and whether the customer reaches it. A model that sets the order will not help if the search does not find the product at all, because the description of the use matches no word on the product sheet. Then the first step is better names, synonyms and descriptions of uses.

Search in two steps
  1. 01Findingwhether the right products are on the list
  2. 02Assessmentthe catalogue team marks relevant results
  3. 03Orderthe model moves relevant results up
  4. 04Measurementthe position of the right product before and after

First find, then set the order of catalogue search results

Say a customer searches for “a desk lamp with a clamp”. The catalogue has a suitable product, but the search shows ordinary standing lamps first, and the clamp model only further down. If the right item is already among the candidates, you can assess a change to their order. If it is not, you first need to check the product description, the filters and the search itself.

This difference affects the scope of the order. A model that orders the list it receives will not lift a product it was never given. Improving synonyms, or adding a missing feature in the catalogue, can solve the problem earlier, with no extra training.

Sentence Transformers describes Cross Encoder models used to re-rank candidates found by a search engine. In this use, the model scores a pair: the query and the description of a result. The team can compare that order with the current results.

What the team counts as a relevant result

The catalogue owner should explain why the lamp with a clamp answers the query, while an ordinary standing lamp lacks the feature asked for. Keep the queries where several products fit as well. A relevance assessment does not have to name one item as the only correct answer.

A product's popularity and promotion are separate commercial decisions. If the company changes the order for those reasons, that has to be kept apart from the assessment of fit with the query. Otherwise an employee will be correcting the model by a criterion nobody agreed beforehand.

A ready re-ranking model may be enough. Fine-tuning, further training it on checked examples, is worth considering for recurring mistakes about customers' language and the features of the range. The team then supplies the relevance assessments, and the supplier checks whether the adaptation also changes the lists for other queries.

A purchase assessed on the whole path to the product

The comparison should cover queries where the current search fails and those it handles well. The manager sees whether fixing the hard cases makes simple searches by name worse. The wait for the list matters too: a more relevant result has to appear in a time that is useful for the customer.

The first scope can be limited to a chosen part of the catalogue and to queries about uses. You do not need to change the whole shop at once. The client brings knowledge of the products and the decisions on what relevance should mean; Syntalith compares the available approaches and prepares the result for the team's assessment.

Describe a query where the right product gets lost in the results. We can start the conversation about search from it. Information about working together is on Syntalith's pricing page.

What a search ranking model costs and what it saves

Scenario: 20,000 searches a month
Today: 10% errors × 20,000 × 1 min
33.3 h × €34.90 = €1,163
After a change without training (better names and synonyms): 6%
20 h (€698)
After fine-tuning: 4%
13.3 h (€465)

Fine-tuning saves another 6.7 h (€233) a month beyond the simpler change

The error shares and the correction time are the scenario's assumptions, which we measure on cases not used for training. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat.

The comparison before the decision
  • Cases for assessment kept apart from training examples
  • The same set for the current solution, the simpler change and the new model
  • Decisions by the people who correct the results today
  • Errors counted separately for each type of mistake

Where to start

In the free process review we choose one process and 20 to 100 cases the team has already handled. We compare the simpler change with the adapted model on cases the model has not seen, and within 2 working days you get a written summary with a price. We adapt models as part of private LLMs, and build the app as an AI app.

Worked example · Scenario

How we count the payback: shop search

We run the same count for your shop in the free process review.

€2,792

a month for handling 800 orders that bypass the checkout

Payback: 1.3 mo.

6 minutes to retype an order or answer a question and checking in 15% of the old time are our assumptions. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat, for companies with 10 or more employees. Model cost: reading the order in our system (about €0.0006) plus matching the lines (Claude Sonnet 5.5, about 3,000 + 500 tokens), at the ECB rate of 1.1205 USD per euro on 22 October 2026.

See the full calculation →

This is how we implement it in companies

All case studies →

Client results.

All projects →
foap.comcustomer service

foap.com customer service: 95% of replies are sent automatically.

Users from several countries write to foap.com, in several languages. The system reads the entire conversation and the terms of that person, and then sends a response in that person's language. Questions about money and exceptions go to the team with a ready draft, so they have to check and send them.

the system sends the answers itself, without human typing
95%
time from the arrival of the e-mail to the ready response (median)
30 s
e-mails that require a response receive a ready-made draft
100%
less work for every 1000 answers (estimate)
47 h

Data from foap.com production, October 20-21, 2026. Estimate: 3 minutes for handwritten response.

How foap.com customer service works →
Sample messages. Money matters always come to the person.

Other implementations

jaktako.design

studio projektowe

−87%

Time to look for new customers, every day

4 hours → 30 min

approx. 73 hours less per month (21 days of work)

according to the studio

How the agent loop works →
Signature Estates

real estate

approx. −90%

Operator time spent browsing portals, per day

2–3 hours → 20 min

approx. 45 hours less per month (21 days of work)

respect · contact the seller 5 minutes after the announcement

How the agent finds property listings →
Kuba Koziej, CEO and co-founder of MoreGrowth and board member at Natu.Care

Kuba Koziej

CEO and co-founder, MoreGrowth

„We started with my own AI agent. During the training that followed, I learned to build new applications myself. Today I am bringing this way of working with AI into my business. Working with Syntalith gave me exactly the skills and tools I needed.”

View the original training review on LinkedIn ↗

A model on your server or in the cloud in the EU, proven on your tasks.Book a free process review (30 min) →

How we build automation and agents

From a conversation to a working system in four steps.

  1. 01 · 30 min

    Free process review

    €0

    You're talking to an engineer. You receive the written plan within 2 business days.

  2. 02 · 5 days

    Free prototype

    €0

    The system works on 20-100 cases that your team has already handled. You see every result.

  3. 03 · 2–16 weeks

    Build

    50%

    Fixed price and goal written in the contract. First installment upon signing.

  4. 04 · after reaching the goal

    Reception

    50%

    You pay the second installment when the system reaches its target on your cases.

How a free prototype is created

Mon.

We set a goal

What result do you consider good?

Tue–Wed

The system is working

It goes through your affairs, one by one.

Thu

We compare

We check every difference with the team's work.

Fri

Result and price

List of errors and fixed implementation price.

You choose the matters. We anonymize them upon request, they stay in the EU and we delete them after the test.

On the market, such a test usually costs from PLN 3,000 to PLN 8,000.

Book a free process review (30 min)

We establish a prototype during a free analysis.

Data checked on October 25, 2026.

„Is my data safe?”

Yes. You choose where they go: from your company account to the model on your server.

  1. 00Employee's private account

    Customer and company data ends up in an account that the company cannot see or control. There is no data processing agreement, so it is a violation of the GDPR. When an employee leaves, the chat history goes with them.

  2. 01ChatGPT or Claude corporate account

    The provider does not use your data to train models. A copy of the queries remains in his logs for up to 30 days.

  3. 02API with zero retention (ZDR)

    The provider processes the request and does not save anything. It requires his consent, we prepare the application together.

  4. 03Processing in the EU

    Queries are counted and stored in Europe: OpenAI in the EU region, Claude via clouds with the EU region.

  5. 04Model at your place

    The open model runs on your server or in your cloud in the EU. The data does not go outside the company.

What we do with every implementation

  • Confidentiality agreement and data processing agreement before we receive any data.
  • You choose the cases for the prototype and we anonymize them upon request.
  • The data stays in the EU and we delete it after the test.
  • Corporate accounts with an administrator on your side.

When data cannot leave the company

The open model runs on your server or in your cloud in the EU. To choose from:

White-tailed eagle
Polish model, SpeakLeash and ACK Cyfronet AGH
PLLUM
Polish model, HIVE consortium commissioned by the Ministry of Digitization
Qwen
Alibaba
GLM
Zhipu AI
DeepSeek
DeepSeek

We select a model for the task and check it on your cases. We run it, tune it and maintain it.

Source: Bielik and PLLuM, ACK Cyfronet AGH ↗ · PLLuM, Ministry of Digitization ↗

Do you have a lot of your own data? We will fine-tune the small model.

  1. 1 Your examples
  2. 2 tuning
  3. 3 test on new cases
  4. 4 model at your place

When you have thousands of similar emails, documents or reports, we teach a small open model based on your examples. It works for you, responds quickly and costs less to maintain than a large model. We measure quality on issues that the model has not seen while learning.

Przemysław and Piotr did it in large programming and consulting companies. Artem did it before and does it today at Syntalith. It's about models on your own infrastructure, tuning and quality measurement.

You choose the protection level during the interview. We sign the data processing agreement before we see any data.Schedule a free analysis →

Private AI models

A model on your server or in the cloud in the EU, proven on your tasks.

We select the model and equipment for the task, run it and measure the quality using your examples before you buy anything. The data stays in the company or in the cloud in the EU. We price implementation, hardware or hosting and support separately after analysis.

View private AI models →
model on your server or in the cloud in the EU
quoted after the review
same work in application with EU cloud model
from €3,000
task, data and equipment analysis
€0

Questions

  • How do you improve the order of results in a shop's search?

    First check whether the right products reach the list. If they do, a model that scores how well the query fits each product moves them up, and the catalogue team assesses relevance.

  • What counts as a relevant search result?

    The catalogue team decides: a product that matches the customer's description of the use. Without these assessments the model has nothing to learn from.

  • How much does fine-tuning a model cost?

    An AI app at Syntalith costs from €3,000 net, and we price adapting the model after comparing it with a simpler change on cases the model has not seen. In the scenario, fine-tuning saves another 6.7 hours a month beyond what better names and synonyms give.

Let's talk

Just write, call or choose a date.

We work fast because we hate corporate cotton wool. We don't have salespeople or managers to keep an eye on managers. You talk immediately to engineers who then build your system. We respect each other's time and yours too.

We will accept 3 more companies by the end of the year.

Mon–Fri 9:00–17:00 CET

What our OpenAI and Anthropic partnerships mean for you.

OpenAI makes ChatGPT and Anthropic makes Claude. We belong to the partnership programs of both companies, so we work with their tools every day and learn from the creators themselves.

OpenAI Select PartnerClaude Partner Network
01We will select a tool for the task
We implement both ChatGPT and Claude. We check both on your documents, and you choose the one that makes fewer corrections and saves more time.
02Knowledge straight from the creators
We learn from official OpenAI and Anthropic courses and materials. Your team learns about the features and settings that work today.
03Licenses without our margin
When we roll out ChatGPT, Claude or Copilot, you buy the licences directly from OpenAI, Anthropic or Microsoft and they invoice you. We add nothing to the licence.
04Certified engineers
On the team, we have an AWS certification in machine learning and an Anthropic certification in systems architecture on Claude.

Participation in programs does not mean that OpenAI or Anthropic endorses our services.