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Company Brain for contract obligation lookup
Short answer
An AI knowledge base for reviewing contract obligations links a contract clause to the responsible person from the internal register and to the material for the period, and it shows what is missing to confirm the work was done. At Syntalith an AI app on company documents costs from €3,000 net. At 250 questions about obligations a month with 20 minutes of searching each, it pays back in 1.2 months.
How we workDetails ↓
- 01Call30 minutes with an engineer, free
- 02PrototypeA working system on your process and data, free
- 03ImplementationTarget and fixed price in the contract; 50% at signing
- 04Acceptance50% once the agreed target is met
- net per application, fixed price before contract
- from €3,000
- from signing the contract to acceptance
- 4–10 weeks
- free prototype on your documents
- €0
We belong to the OpenAI and Anthropic partner programmes and learn through their official courses. What this means ↓
Author: Syntalith · 3 min read
Statistics
AI knowledge bases: statistics 2026
1.2 mo.
payback of a €3,000 app at 250 questions about obligations a month: €2,908 of searching today, €440 with the app. Scenario.
20.0%
According to Eurostat (2025), 20.0% of EU companies with at least 10 employees used AI.
Source: Eurostat, 20% of EU enterprises use AI technologies (2025) ↗
50%
According to the European Commission (2026), half of EU SMEs and mid-caps name high investment costs as a barrier to AI.
Source: European Commission, Flash Eurobarometer 578 (2026) ↗
49%
According to Anthropic (2024), combining contextual embeddings with BM25 search cut failed retrievals by 49%, and by 67% with reranking.
90%
According to the European Commission (2026), 90% of companies using AI say that people take the decisions, and 2% of decisions are fully automated.
Source: European Commission, Flash Eurobarometer 578 (2026) ↗
Figures checked: 22 October 2026
A draft report and a question about delivery
The contract provides for a recurring service report, and the approved register of obligations names the service manager as responsible. The account manager wants to establish whether the report for the current period has been sent. The folder holds a draft, but there is no record of delivery.
Contract
the reporting clause
The person in charge of the contract confirmed that the clause concerns the service being delivered.
Register of obligations
the service manager
The approved internal division of work.
Material for the period
a draft, no sending
A working file does not answer the question about delivery.
With many clients, managers come back to the same questions: who prepares the report, and where to check whether it reached the recipient. A link to the contract alone leaves them searching for internal arrangements, and a task list without a source does not explain where the task came from. A missing confirmation in the searched material is no judgement on whether the contract was performed. The manager checks the correspondence and points to the record of sending or the stage of the work. After the contract changes, the person responsible for legal matters decides which obligations the change affects, and the team updates the register the assistant uses.
What a contract obligations knowledge base costs and when it pays back
- Today
- 250 questions about obligations × 20 min = 83.3 h (€2,908)
- With the system, a person checks the output in 15% of the time
- €436
- Model, 1 call per case, Claude Sonnet 5.5
- €3.90
- Cost of one case
- €11.63 today, €1.76 with the system
- Saving
- €2,468 a month
Payback of €3,000
1.2 months
The volume, the time and the checking share are the scenario's assumptions. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat. Model: 6,000 input tokens and 500 output tokens per call at Anthropic's rates, converted at the ECB rate of 1.1205 USD per euro on 22 October 2026.
The model is a small item here. The result depends on the time that searching and asking around take today, and on how much of it is left for checking the answer.
Before we quote a build, we run a test on 20 to 100 questions the team has already asked: we compare the app's answer with what an employee found by hand and measure the time from the question to the source. The test takes 5 working days and costs €0.
Does your current tool already connect this information?
If the register of obligations sits in a contract management system, check whether it leads to the responsible person and to the material that confirms the work. Docusign describes handling contract obligations in Agreement Manager: recording, assigning and tracking scheduled obligations.
A register of obligations with assignments in the contract system
tidy assignments and links
no new app
Contract tasks tracked in the contract tool
the obligations module in your current tool
vendor licence
Contract repository and records of work kept apart
an AI app that joins the sources
from €3,000
Connect agreements with everyday service reviews
The first scope is one type of recurring task for a group of clients. The people in charge of contracts name the arrangements in force, and service managers show how they record completed tasks. The content of the report itself and its result are covered in the post about SLA reporting automation. The scope of the assistant is described on the private ChatGPT for your company page.
Worked example · Scenario
How we count the payback: answers from company documents
We run the same count for your documents in the free analysis.
€3,723
a month for finding answers to 800 questions in documents
Payback: 1 mo.
Our assumptions are 8 minutes to find an answer in documents or ask a colleague, and checking in 15% of the old time. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat, for companies with 10 or more employees. Model cost: Claude Sonnet 5.5, about 6,000 + 500 tokens per answer from documents, at the ECB rate of 1.1205 USD per euro on 22 October 2026.
See the full calculation →
