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Company Brain for consulting teams
Short answer
An AI knowledge base in a consultancy finds guides and materials approved for reuse, for example questions for mapping a process, and tells them apart from project reports that only the client's own team may see. An AI application on company documents costs from €3,000 net at Syntalith. At 300 consultant questions a month and 15 minutes of searching each, it pays back in 1.4 months.
How we workDetails ↓
- 01Call30 minutes with an engineer, free
- 02PrototypeA working system on your process and data, free
- 03ImplementationTarget and fixed price in the contract; 50% at signing
- 04Acceptance50% once the agreed target is met
- net per application, fixed price before contract
- from €3,000
- from signing the contract to acceptance
- 4–10 weeks
- free prototype on your documents
- €0
We belong to the OpenAI and Anthropic partner programmes and learn through their official courses. What this means ↓
Author: Syntalith · 3 min read
Statistics
Consultancy knowledge and AI: statistics 2026
1.4 mo.
payback of €3,000 at 300 consultant questions a month: €2,618 of work today, €398 with checking and the model. Scenario.
49%
According to Anthropic (2024), combining contextual embeddings with BM25 search cut failed retrievals by 49%, and by 67% with reranking.
48%
According to the European Commission (2026), 48% of small and medium-sized companies in the EU name a lack of expertise as a barrier to AI.
Source: European Commission, Flash Eurobarometer 578 (2026) ↗
40.4%
According to Eurostat (2025), 40.4% of EU companies in professional, scientific and technical activities used AI.
25.1%
According to a Harvard Business School study (2023) of 758 consultants, tasks within the model's capabilities went 25.1% faster with AI.
Figures checked: 22 October 2026
A starting point for a workshop
A consultancy is preparing a meeting about how a client handles orders. The internal library holds a guide of questions for mapping processes, approved for reuse. A consultant remembers similar work, but does not know where the material is, and starts writing the questions from scratch.
A guide approved for use
shared
A structure for the conversation on later jobs.
A client project report
restricted
Available only to that project's team.
Notes after the workshop
to the owner
The owner decides what goes into the shared version.
Removing the client's name from a report does not settle whether the rest of the content may be used. If the firm wants to carry experience from a project into the library, someone prepares and approves a shared material, and a description of what the guide is for lets people search by the purpose of the meeting.
What it costs and when it pays back
- Today
- 300 consultant questions × 15 min = 75 h (€2,618)
- With the system, a person checks the result in 15% of the time
- €393
- Model, 1 call per case, Claude Sonnet 5.5
- €5
- Cost of one case
- €8.72 today, €1.32 with the system
- Saving
- €2,220 a month
Payback of €3,000
1.4 months
The volume, the time and the checking share are the scenario's assumptions. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat. Model: 6,000 input tokens and 500 output tokens per call at Anthropic's rates, at the ECB rate of 1.1205 USD per euro on 22 October 2026.
The model is a small item here. The result depends on the time that searching and asking around take today, and on how much of it remains for checking the answer. In a consultancy, the cost of searching grows with every new consultant who does not know the practice's history. We count the time from the question to finding the guide, and how many times the consultant had to ask colleagues.
Before we price the build, we run a test on 20 to 100 questions the team has already asked: we compare the application's answer with what the employee found by hand, and we count the time from the question to the source. The test takes 5 working days and costs €0.
When your current library is enough
If the guides are in one place and easy to search, tidying up the library is enough. In SharePoint you can try a ready agent: Microsoft describes SharePoint agents on selected sites, pages and files. A separate project makes sense when the guides and information on how to use them are spread over several libraries, and consultants still ask colleagues to find them. Access limits for matters are covered in the post on a knowledge base for a law firm.
Guides in one place, with descriptions
an ordered library
no application
Materials in SharePoint
a SharePoint agent on selected sources
the vendor's licence
Several libraries and project access limits
an assistant linking the sources
from €3,000
Where to start
The first scope is the methods library of one practice, with owners for the guides. Consultants bring questions they recently had to ask colleagues about.
For the first call, one question that keeps coming back to colleagues and where the team looks for the answer are enough. You do not need to send confidential documents, and you receive the written plan within 2 working days.
Worked example · Scenario
How we count the payback: answers from company documents
We run the same count for your documents in the free review.
€3,723
a month for finding answers to 800 questions in documents
Payback: 1 mo.
Our assumptions are 8 minutes to find an answer in documents or ask a colleague, and checking in 15% of the old time. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat, for companies with 10 or more employees. Model cost: Claude Sonnet 5.5, about 6,000 + 500 tokens per answer from documents, at the ECB rate of 1.1205 USD per euro on 22 October 2026.
See the full calculation →
