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Fine-tuning when the base model provider changes

Short answer

When you change the provider of the base model, the adaptation does not move over by itself. You carry over the set of examples, the assessment criteria and the test questions, and you first check the new model with instructions and examples in the prompt. Tuning it again makes sense when recurring errors remain on the same set.

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  3. 03ImplementationTarget and fixed price in the contract; 50% at signing
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Author: Syntalith · 3 min read

Example: the morning request inbox
Agent · ready

Statistics

Changing model provider: statistics 2026

16 h

a month fewer corrections at 2,000 cases: instructions and examples in the prompt cut errors from 12% to 7%, fine-tuning to 4%. Scenario.

Figures checked: 22 October 2026

A change of provider is a good moment to check whether the adaptation is still needed. Newer base models often do with a good instruction what an older model learned from examples. According to Menlo Ventures (2025), Anthropic holds 40% of large companies' spending on language model APIs and OpenAI 27%, so companies really do choose between providers, and it is worth having a plan for a change before the first training run.

What you carry over when you change provider
  • The set of examples with a description of their origin and consents
  • Assessment criteria and test questions with expected results
  • A description of what the application assumes about the answer format
  • The current version's results on the test set

What the company really carries over

In a hypothetical application, the model prepares short summaries of purchasing correspondence. The team has worked out rules for the records, corrected examples and a set of cases for assessing quality. After a change of provider, it still needs to tell a supplier's offer from a confirmed order.

These agreements are useful material for further work, if the company can use them in the new environment. The adapted model itself is a separate element. Whether its files can be moved, run at another provider or the adaptation reproduced has to be checked for the specific service and licence. Access to the application does not settle these questions.

So it helps to know where the current instructions, the approved examples and the results of earlier comparisons are kept. When they stay only with the contractor, a change of provider may require part of the knowledge about the expected behaviour to be rebuilt. That is work for the team, and it belongs in the decision on migration.

A new model may need a different scope of work

Fine-tuning is further training of an existing model on examples suited to the task. An adaptation done for the previous version does not tell you what training the next one needs. A new general model may already handle some of the old difficulties well and make mistakes elsewhere.

So first assess it with the current instructions and access to the information it needs. In the purchasing correspondence example, the team checks whether the model keeps the status of agreements and whether it leaves out important reservations. Only repeatable errors that remain after such a trial justify assessing further training.

The documentation of Hugging Face model cards says they can describe intended uses, limitations, training data and evaluation results. Such information helps choose candidates to check. A result for the company's correspondence needs its own trial.

Keep the option of a smooth change

The buyer needs information both on the quality of the answers and on the dependencies of the whole application. It may turn out that the model gives good summaries, but connecting the new service requires changes in document handling or in the review of results. The migration scope should keep this work apart from any training.

In the proposed comparison, employees assess the results of both solutions on the same cases that were not used for adaptation. Next to the loss of important information, they also record corrections the new model no longer needs. That lets you judge the change on current work, and saves you from assuming that the previous fine-tuning has to be rebuilt.

For a conversation about migration, a description of the current task, the reason for changing provider and the materials the company has at hand are useful. On that basis we can propose the scope of the assessment and keep the changes the application needs apart from the work on the model. The terms of working together are on the pricing page.

What it costs

Scenario: 2,000 cases a month
Today: 12% errors × 2,000 × 6 min
24 h (€838)
After a change without training (instructions and examples in the prompt): 7%
14 h (€489)
After fine-tuning: 4%
8 h (€279)

Fine-tuning adds 6 h (€209) a month beyond the simpler change

The error shares and the correction time are the scenario's assumptions, which we measure on cases not used for training. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat.

The comparison before the decision
  • Cases for assessment kept apart from training examples
  • The same set for the current solution, the simpler change and the new model
  • Decisions by the people who correct the results today
  • Errors counted separately for each kind of mistake

Where to start

In the free review we choose one process and 20 to 100 cases the team has already handled. We compare the simpler change with an adapted model on cases the model has not seen, and within 2 working days you receive a written summary with a price. We adapt models as part of private LLMs, and build the application as part of AI apps.

Worked example · Scenario

How we count the payback: a model change

We run the same count for your team in the free review.

€4,188

a month for the work on 600 questions

EU cloud version payback: 0.8 mo.

Our assumptions are 12 minutes to find an answer in the documentation, and checking in 15% of the old time. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat, for companies with 10 or more employees. Model cost: Claude Sonnet 5.5, about 6,000 + 500 tokens per answer in the EU cloud version, at the ECB rate of 1.1205 USD per euro on 22 October 2026. We count the payback for an app with a model in the EU cloud (from €3,000 net). We price the model on your server after a call, and the cost of people's work stays the same.

See the full calculation →

This is how we implement it in companies

All case studies →

Client results.

All projects →
foap.comcustomer service

foap.com customer service: 95% of replies are sent automatically.

Users from several countries write to foap.com, in several languages. The system reads the entire conversation and the terms of that person, and then sends a response in that person's language. Questions about money and exceptions go to the team with a ready draft, so they have to check and send them.

the system sends the answers itself, without human typing
95%
time from the arrival of the e-mail to the ready response (median)
30 s
e-mails that require a response receive a ready-made draft
100%
less work for every 1000 answers (estimate)
47 h

Data from foap.com production, October 20-21, 2026. Estimate: 3 minutes for handwritten response.

How foap.com customer service works →
Sample messages. Money matters always come to the person.

Other implementations

jaktako.design

studio projektowe

−87%

Time to look for new customers, every day

4 hours → 30 min

approx. 73 hours less per month (21 days of work)

according to the studio

How the agent loop works →
Signature Estates

real estate

approx. −90%

Operator time spent browsing portals, per day

2–3 hours → 20 min

approx. 45 hours less per month (21 days of work)

respect · contact the seller 5 minutes after the announcement

How the agent finds property listings →
Kuba Koziej, CEO and co-founder of MoreGrowth and board member at Natu.Care

Kuba Koziej

CEO and co-founder, MoreGrowth

„We started with my own AI agent. During the training that followed, I learned to build new applications myself. Today I am bringing this way of working with AI into my business. Working with Syntalith gave me exactly the skills and tools I needed.”

View the original training review on LinkedIn ↗

A model on your server or in the cloud in the EU, proven on your tasks.Book a free process review (30 min) →

How we build automation and agents

From a conversation to a working system in four steps.

  1. 01 · 30 min

    Free process review

    €0

    You're talking to an engineer. You receive the written plan within 2 business days.

  2. 02 · 5 days

    Free prototype

    €0

    The system works on 20-100 cases that your team has already handled. You see every result.

  3. 03 · 2–16 weeks

    Build

    50%

    Fixed price and goal written in the contract. First installment upon signing.

  4. 04 · after reaching the goal

    Reception

    50%

    You pay the second installment when the system reaches its target on your cases.

How a free prototype is created

Mon.

We set a goal

What result do you consider good?

Tue–Wed

The system is working

It goes through your affairs, one by one.

Thu

We compare

We check every difference with the team's work.

Fri

Result and price

List of errors and fixed implementation price.

You choose the matters. We anonymize them upon request, they stay in the EU and we delete them after the test.

On the market, such a test usually costs from PLN 3,000 to PLN 8,000.

Book a free process review (30 min)

We establish a prototype during a free analysis.

Data checked on October 25, 2026.

„Is my data safe?”

Yes. You choose where they go: from your company account to the model on your server.

  1. 00Employee's private account

    Customer and company data ends up in an account that the company cannot see or control. There is no data processing agreement, so it is a violation of the GDPR. When an employee leaves, the chat history goes with them.

  2. 01ChatGPT or Claude corporate account

    The provider does not use your data to train models. A copy of the queries remains in his logs for up to 30 days.

  3. 02API with zero retention (ZDR)

    The provider processes the request and does not save anything. It requires his consent, we prepare the application together.

  4. 03Processing in the EU

    Queries are counted and stored in Europe: OpenAI in the EU region, Claude via clouds with the EU region.

  5. 04Model at your place

    The open model runs on your server or in your cloud in the EU. The data does not go outside the company.

What we do with every implementation

  • Confidentiality agreement and data processing agreement before we receive any data.
  • You choose the cases for the prototype and we anonymize them upon request.
  • The data stays in the EU and we delete it after the test.
  • Corporate accounts with an administrator on your side.

When data cannot leave the company

The open model runs on your server or in your cloud in the EU. To choose from:

White-tailed eagle
Polish model, SpeakLeash and ACK Cyfronet AGH
PLLUM
Polish model, HIVE consortium commissioned by the Ministry of Digitization
Qwen
Alibaba
GLM
Zhipu AI
DeepSeek
DeepSeek

We select a model for the task and check it on your cases. We run it, tune it and maintain it.

Source: Bielik and PLLuM, ACK Cyfronet AGH ↗ · PLLuM, Ministry of Digitization ↗

Do you have a lot of your own data? We will fine-tune the small model.

  1. 1 Your examples
  2. 2 tuning
  3. 3 test on new cases
  4. 4 model at your place

When you have thousands of similar emails, documents or reports, we teach a small open model based on your examples. It works for you, responds quickly and costs less to maintain than a large model. We measure quality on issues that the model has not seen while learning.

Przemysław and Piotr did it in large programming and consulting companies. Artem did it before and does it today at Syntalith. It's about models on your own infrastructure, tuning and quality measurement.

You choose the protection level during the interview. We sign the data processing agreement before we see any data.Schedule a free analysis →

Private AI models

A model on your server or in the cloud in the EU, proven on your tasks.

We select the model and equipment for the task, run it and measure the quality using your examples before you buy anything. The data stays in the company or in the cloud in the EU. We price implementation, hardware or hosting and support separately after analysis.

View private AI models →
model on your server or in the cloud in the EU
quoted after the review
same work in application with EU cloud model
from €3,000
task, data and equipment analysis
€0

Questions

  • Does fine-tuning carry over to another provider's model?

    No. You carry over the examples, the assessment criteria and the test questions, and you check the new model on the same set before you decide to tune it again.

  • What should you keep so that a provider change goes smoothly?

    The set of examples with a description of where they came from, the acceptance criteria, the test questions with expected results and a description of how the application depends on a specific model.

  • How much does fine-tuning a model cost?

    An AI application at Syntalith costs from €3,000 net, and we price adapting the model after comparing it with a simpler change on cases the model has not seen. In the scenario, fine-tuning adds 6 hours (€209) a month beyond what instructions and examples in the prompt give.

Let's talk

Just write, call or choose a date.

We work fast because we hate corporate cotton wool. We don't have salespeople or managers to keep an eye on managers. You talk immediately to engineers who then build your system. We respect each other's time and yours too.

We will accept 3 more companies by the end of the year.

Mon–Fri 9:00–17:00 CET

What our OpenAI and Anthropic partnerships mean for you.

OpenAI makes ChatGPT and Anthropic makes Claude. We belong to the partnership programs of both companies, so we work with their tools every day and learn from the creators themselves.

OpenAI Select PartnerClaude Partner Network
01We will select a tool for the task
We implement both ChatGPT and Claude. We check both on your documents, and you choose the one that makes fewer corrections and saves more time.
02Knowledge straight from the creators
We learn from official OpenAI and Anthropic courses and materials. Your team learns about the features and settings that work today.
03Licenses without our margin
When we roll out ChatGPT, Claude or Copilot, you buy the licences directly from OpenAI, Anthropic or Microsoft and they invoice you. We add nothing to the licence.
04Certified engineers
On the team, we have an AWS certification in machine learning and an Anthropic certification in systems architecture on Claude.

Participation in programs does not mean that OpenAI or Anthropic endorses our services.