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Private AI: checking client requirements
Short answer
A service team that uses AI on documents from several clients needs a workspace for each client with an agreed processing route. Where the file is stored is half the answer, because the content may go to a model running somewhere else. At Syntalith an app costs from €3,000 net, and at 400 consultant questions a month of 15 minutes each it pays back in 1.2 months.
How we workDetails ↓
- 01Call30 minutes with an engineer, free
- 02PrototypeA working system on your process and data, free
- 03ImplementationTarget and fixed price in the contract; 50% at signing
- 04Acceptance50% once the agreed target is met
- model on your server or in the cloud in the EU
- quoted after the review
- same work in application with EU cloud model
- from €3,000
- task, data and equipment analysis
- €0
We belong to the OpenAI and Anthropic partner programmes and learn through their official courses. What this means ↓
Author: Syntalith · 3 min read
Statistics
Client data and AI: statistics 2026
1.2 mo.
payback of a €3,000 app at 400 consultant questions a month: €3,490 of work today, €1,055 with checking and the model. Scenario.
48.8%
According to Eurostat (2025), 48.8% of EU enterprises that considered AI and did not use it named concerns about data protection and privacy.
49%
According to the European Commission (2026), 49% of EU SMEs and mid-caps name legal uncertainty as a barrier to AI.
Source: European Commission, Flash Eurobarometer 578 (2026) ↗
52.5%
According to Eurostat (2025), 52.5% of EU enterprises that considered AI and did not use it named a lack of clarity about the legal consequences.
48%
According to the European Commission (2026), 48% of EU SMEs and mid-caps name a lack of expertise as a barrier to AI.
Source: European Commission, Flash Eurobarometer 578 (2026) ↗
Figures checked: 22 October 2026
The file in the right place, the query somewhere else
For one engagement the client approved processing its documents in a designated environment. A consultant uses an app that stores the files there, but a person from IT finds that the chosen model service uses global processing of queries. Pointing to a folder does not explain where the answer is computed.
IT presents this difference to the person responsible for agreements with the client, who decides whether the way of working meets the requirements. The requirement comes from what the project agreed, because the country of the client's head office does not set it on its own. Microsoft describes the deployment types of models in Foundry, separating the geography of data storage from the place where queries are processed.
- 01Workspacethe consultant sees which client they work for
- 02Extractiontext and passages in the agreed place
- 03Modela service that meets the project's requirement
- 04Storagequestions and answers kept in the client's place
- 05Changea new model needs a fresh comparison
- Which services receive the document's content
- Where questions, answers and backups stay
- Who on the tool's support side has access
- How choosing the project leads to the right service
What it costs and when it pays back
- Today
- 400 consultant questions × 15 min = 100.0 h (€3,490)
- With the system, a person checks the output in 30% of the time
- €1,047
- Model, 1 call per case, Claude Sonnet 5.5
- €8
- Cost of one case
- €8.72 today, €2.64 with the system
- Saving
- €2,435 a month
Payback of €3,000
1.2 months
The volume, the time and the checking share are the scenario's assumptions. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat. Model: 8,000 input tokens and 600 output tokens per call at Anthropic's rates, converted at the ECB rate of 1.1205 USD per euro on 22 October 2026.
The count covers the work around a case: searching, reading, writing and passing it on. What remains is the time to check the result, 30% of today's work in the scenario. Before the quote we time both on 20 to 100 cases the team has already handled, in a €0 test that takes 5 working days.
The scenario assumes 400 consultant questions a month about clients' documents, which they answer in 15 minutes today. We count checking the answer against the source as 30% of today's time.
A managed service or a separate environment
If a managed service offers a way of processing that meets the approved requirements, choosing it and connecting it to the app is enough. Not every difference between clients needs a separate server. A separate private environment makes sense when the requirements and the number of consultants working at once justify it. After launch someone has to follow changes to the services, because an update can change the processing route. Passing documents and keeping clients' materials apart is covered in the article on local AI for NDA-bound projects.
All clients accept one service
choosing the service and configuring it
no build
Different requirements that services meet
an app with client workspaces
from €3,000
Processing must avoid the model provider
a private environment with a local model
priced after an analysis
Where to start
The first scope starts with a description of a document's route, from fetching the file to saving the answer, compared with the requirements. For the call, bring one client requirement that is hard to trace today, without confidential content. We build such a rollout as part of AI apps. For the free analysis, a description of one case from recent weeks and of the tools it ran through is enough. You do not need to send confidential documents, and you get a written plan within 2 working days.
Worked example · Scenario
How we count the payback: work on clients' documents
We run the same count for your team in the free analysis.
€4,188
a month for the work on 600 questions
EU cloud version payback: 0.8 mo.
Our assumptions are 12 minutes to find an answer in the documentation, and checking in 15% of the old time. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat, for companies with 10 or more employees. Model cost: Claude Sonnet 5.5, about 6,000 + 500 tokens per answer in the EU cloud version, at the ECB rate of 1.1205 USD per euro on 22 October 2026. We count the payback for an app with a model in the EU cloud (from €3,000 net). We price the model on your server after a call, and the cost of people's work stays the same.
See the full calculation →
