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AI training for executive assistants: meetings and correspondence
Short answer
AI training for executive assistants practises three tasks: picking out the changes in materials before a meeting, correspondence on the manager's behalf, and passing decisions on to the right people. The key skill is spotting a commitment in an AI draft that nobody made. At Syntalith team training costs from €1,150 net a day. With 6 people each saving 1 hour a week, it pays back in 1.5 months after licence costs.
- net per day of closed training for the team
- from €1,150
- people in one training group
- up to 15
- after this time, we measure the effect on the same tasks
- 30 days
We belong to the OpenAI and Anthropic partner programmes and learn through their official courses. What this means ↓
Author: Syntalith · 3 min read
Statistics
AI in office work: statistics 2026
1.5 mo.
payback of a €1,150 training at 6 people saving 1 hour a week each: €907 of time regained, €134 of licences a month. Scenario.
40%
According to a study published in Science (2023), ChatGPT cut the time 453 professionals spent on writing tasks by 40%.
Source: Noy and Zhang, Science (2023) ↗
15.1%
According to Eurostat (2025), 15.1% of people aged 16 to 74 in the EU used generative AI tools for work.
48%
According to the European Commission (2026), 48% of EU SMEs and mid-caps name a lack of expertise as a barrier to AI.
Source: European Commission, Flash Eurobarometer 578 (2026) ↗
32.7%
According to Eurostat (2025), 32.7% of people aged 16 to 74 in the EU used generative AI tools in the previous 3 months.
Figures checked: 22 October 2026
A question about availability in place of an early confirmation
The director asked for two available dates for a workshop from each participant. No date has been chosen, and nobody has asked for invitations. The AI draft, however, contains the sentence: „I confirm the workshop on Tuesday.” The assistant replaces it with a request that matches the instruction:
We are planning a workshop and collecting participants' availability. Please give two dates that suit you. We will choose the workshop date once we have the replies.
In the solo exercise, the director has already chosen a date, so the author prepares a message telling the participants about that decision. The exercise teaches you to read a draft for what was really agreed.
- 01Before the meetingcomparing two versions of a document and a note on the changes
- 02Correspondencethe same material as a formal email and as a short message
- 03After the meetinga message about each person's task in place of the whole summary
- 04Covera note that tells the colleague covering what the office is waiting for
- Commitments and dates the manager did not make
- A tone that fits the reader, with the decisions kept intact
- Changes in the document the manager should know about
- Questions for the author about changes with no explanation
What it costs and when it pays back
- Time saved
- 6 people × 1 h a week × 4.33 = 26.0 h
- Value of that time
- €907
- Licences
- $150 (€134)
- Left after licences
- €773 a month
Payback of a €1,150 training
1.5 months
The hours saved are the scenario's assumption, which we check by timing the tasks before the training and after 30 days. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat. ChatGPT Business licences at $25 per person a month, at the ECB rate of 1.1205 USD per euro on 22 October 2026.
We measure the hours in the scenario before the training and after 30 days, on the same team tasks. If after a month checking AI texts takes as long as writing from scratch, we change the exercises or the scope of the tool.
According to a study published in Science (2023), ChatGPT cut the time 453 professionals spent on writing tasks by 40% (Science). In an executive office that saving only counts when the draft introduces no commitments, so in the exercises we also count the corrections of such sentences.
Tools and a format for people who cover for each other
Microsoft describes intelligent recap in Teams, with AI notes and tasks taken from the transcript, depending on the licence and settings. The content can be incomplete, so we practise checking it. For work on documents, we choose a tool with the company, for example ChatGPT Work or Claude Cowork. When you support one person, one-to-one training gives time to that person's documents, while a team programme gives a shared way of reading the notes of people who cover for each other.
One person in the executive office
one-to-one training on their documents
priced after a call
Several people who cover for each other
a team programme with shared notes
from €1,150 a day
A repeated email about availability
a template or a simple automation
no training
Where to start
Before the sessions we agree which materials most often come back for corrections, who reads them and which tool the company allows. The exercises can use fictional notes like the ones above. We run the workshop as part of team training. For the free analysis, a description of one task the team does every week and of the tools it uses is enough. You get the written training programme within 2 working days.
Worked example · Scenario
How we count the payback: the executive office
We run the same count for your team in the free analysis.
€1,675
a month for preparing 12 management reports
Payback: 2.1 mo.
4 hours to prepare a management report and checking in 15% of the old time are our assumptions. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat, for companies with 10 or more employees. Model cost: checking the commentary in our reporting system (about €0.0002) plus compiling the data (Claude Sonnet 5.5, about 30,000 + 2,000 tokens), at the ECB rate of 1.1205 USD per euro on 22 October 2026.
See the full calculation →
