Part of the order arrived. Where is the rest?

Missing deliveries: ten ordered, six received

A purchase order line covers ten units. The due date has passed. The system recorded a receipt of six. The morning report, which shows orders with no receipt at all, skips this line, because a receipt exists. The buyer does not know that four units still have not arrived until production asks for them.

The automation subtracts the received quantity from the ordered one and shows the line with four units missing. The buyer has a ready question for the warehouse: did the other four arrive with the receipt not yet recorded? Once the receipt is recorded, the report includes the new quantity at the next refresh. The morning view describes the state at the moment the data was pulled, so the pull time is shown with the report.

An ordinary report will subtract quantities. AI is worth considering only for reading suppliers' free-form replies about the date of the remaining part.

What a missing delivery report automation costs and when it pays back

The count covers the work around each case: searching, reading, writing and handing over. What remains is the time to check the result, 25% of today's work in the scenario. Before the quote we measure both times on 20 to 100 cases the team has already handled, in a free test that takes 5 working days.

The cost of a missing part usually only shows up in production or at the client, when the goods are not on the shelf. In the test we count the lines the current report skipped after a partial receipt, and the days before someone noticed the gap.

First check the data and the view in your current system

Your purchasing system may already handle partial receipts, with the remaining quantity visible on the order line. If it shows it, the right view for buyers is enough. When employees export data to a spreadsheet every day and rebuild the remaining quantities by hand, a report automation saves that work. When the delivery already needs questions to the carrier, the article on delayed deliveries fits better.

Where to start

The first scope covers one warehouse or one purchasing team. Start the call with the last order whose remaining part disappeared from the report. We build this kind of system as part of our AI automations. For the free process review, a description of one case from the last few weeks and the tools it went through is enough. You do not need to send confidential documents, and you receive a written plan within 2 working days.