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Transfer shipped. Why is there no receipt record?
Short answer
Warehouse exception report automation shows transfers between warehouses where, after the agreed time, no receipt has been recorded, with the shipping document, the time the data was pulled and employees' answers on each case. At Syntalith the automation costs from €3,000 net, and with 400 transfers to check a month at 8 minutes each it pays back in 2.2 months.
How we workDetails ↓
- 01Call30 minutes with an engineer, free
- 02PrototypeA working system on your process and data, free
- 03ImplementationTarget and fixed price in the contract; 50% at signing
- 04Acceptance50% once the agreed target is met
- net for the automation of one process, build paid once
- from €3,000
- from signing the contract to acceptance
- 2–6 weeks
- free prototype on your cases
- €0
We belong to the OpenAI and Anthropic partner programmes and learn through their official courses. What this means ↓
Author: Syntalith · 3 min read
Statistics
Warehousing and AI: statistics 2026
2.2 mo.
payback of a €3,000 automation at 400 transfers to check a month: €1,861 of work today, €467 with checking and the model. Scenario.
11.2%
According to Eurostat (2025), 11.2% of EU transport and storage companies with at least 10 employees used AI.
Source: Eurostat, artificial intelligence by NACE activity (2025) ↗
90%
According to the European Commission (2026), 90% of companies using AI say that people take the decisions, and 2% of decisions are fully automated.
Source: European Commission, Flash Eurobarometer 578 (2026) ↗
−87%
According to Anthropic (2025), AI cuts the time of a task on invoices, memos and other documents by an estimated 87%.
Source: Anthropic, Estimating AI productivity gains (2025) ↗
14–56%
According to Anthropic (2025), studies with a control group found smaller time savings, from 14% to 56%.
Source: Anthropic, Estimating AI productivity gains (2025) ↗
Figures checked: 22 October 2026
Warehouse exceptions: goods shipped, the receipt to be checked
A company moves goods between two warehouses. The shipment is recorded, the time by which the receipt should appear has passed, and the second warehouse's summary does not show it. The coordinator looks for the transfer number in both systems, calls the receiving warehouse and hears that the goods arrived yesterday. The receipt was recorded in the morning, and the export for the report was from the night.
The report shows the transfer number, the sending and receiving warehouses, the shipping document, the expected receipt date and the time the data was pulled. The pull time matters, because a warehouse employee may already see the receipt in their own system. When the receipt appears in a later export, the update goes to the same case, and the earlier question and answer stay with it.
- Those past the agreed receipt time by the company's calendar
- With an unambiguous number link on both sides
- With the data pull time shown with the report
- Leaving out new shipments that are still within the time limit
What warehouse exception reporting costs and when it pays back
- Today
- 400 transfers to check × 8 min = 53.3 h (€1,861)
- With the system, a person checks the output in 25% of the time
- €465
- Model, 1 call per case, Claude Sonnet 5.5
- €2
- Cost of one case
- €4.65 today, €1.17 with the system
- Saving
- €1,394 a month
Payback of €3,000
2.2 months
The volume, the time and the checking share are the scenario's assumptions. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat. Model: 1,500 input tokens and 200 output tokens per call at Anthropic's rates, converted at the ECB rate of 1.1205 USD per euro on 22 October 2026.
The count covers the work around each case: searching, reading, writing and handing over. What remains is the time to check the result, 25% of today's work in the scenario. Before the quote we measure both times on 20 to 100 cases the team has already handled, in a free test that takes 5 working days.
Goods stuck between warehouses cannot be sold from either of them. So in the test we also count the days a transfer hung with no receipt before anyone asked about it.
First check the in-transit view
If the warehouses work in one system with an in-transit view, that view with an overdue filter is enough. The extra work then only concerns showing the movements that need attention. Rules handle recognising the numbers and applying the time limit. An automation makes sense when the warehouses work in different systems and the local document number differs from the transfer number. A similar problem with supplier deliveries is covered in the article on the missing delivery report.
One system with an in-transit view
an overdue filter
configuration
A few transfers a week
a manual review
no build
Different systems, hundreds of transfers
a report automation with a history of clarifications
from €3,000
Where to start
The first scope covers transfers between chosen warehouses. The team names how a movement is recognised, the expected times and the people who clarify cases. We build this kind of system as part of our AI automations. For the free process review, a description of one case from the last few weeks and the tools it went through is enough. You do not need to send confidential documents, and you receive a written plan within 2 working days.
Worked example · Scenario
How we count the payback: AI in warehousing
We run the same count for your warehouses in the free process review.
€3,490
a month for retyping 1,200 orders and delivery notices by hand
Payback: 1 mo.
5 minutes to retype an order or a delivery notice and checking in 15% of the old time are our assumptions. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat, for companies with 10 or more employees. Model cost: reading the order in our system (about €0.0006) plus matching the lines (Claude Sonnet 5.5, about 3,000 + 500 tokens), at the ECB rate of 1.1205 USD per euro on 22 October 2026.
See the full calculation →
