Blog · Published · Updated
Gemini for business: the cost in Google Workspace
Short answer
What Gemini costs a company depends on the Google Workspace plan: in Starter Gemini works in Gmail, and in Standard also in Docs, Meet and other services. Count the number of accounts, the commitment period and the difference from your current plan. At Syntalith team training costs from €1,150 net a day. When 10 people save an hour a week, it pays back in 0.8 months.
- net for implementation for a team of up to 10 people, paid once
- from €1,150
- from start to work of the entire team
- 2 weeks
- after this time, we measure the effect on the same tasks
- 30 days
- conversation with an engineer and a written plan within 2 business days
- €0
We belong to the OpenAI and Anthropic partner programmes and learn through their official courses. What this means ↓
Author: Syntalith · 3 min read
Statistics
AI in office work: statistics 2026
0.8 mo.
payback of a €1,150 training day when 10 people with Workspace licences save an hour a week, worth €1,511 a month. Scenario.
32.7%
According to Eurostat (2025), 32.7% of people aged 16 to 74 in the EU used generative AI tools in the previous 3 months.
15.1%
According to Eurostat (2025), 15.1% of people aged 16 to 74 in the EU used generative AI tools for work.
70.9%
According to Eurostat (2025), 70.9% of EU enterprises that considered AI and did not use it named a lack of relevant expertise.
40%
According to a study published in Science (2023), ChatGPT cut the time 453 professionals spent on writing tasks by 40%.
Source: Noy and Zhang, Science (2023) ↗
Figures checked: 22 October 2026
Where to check the rates and the scope of features
Gemini in Workspace, the consumer app and use through the API have different terms. This article is about a team's work in Workspace, with no app built on the API.
Starter
Gemini in Gmail
basic work with email
Standard
also Docs, Meet and other services
work on documents and meetings
Higher plans
a wider scope according to Google's page
check for your account
The Google Workspace plans page, checked on 9 October 2026, describes Gemini in Gmail in Starter, and in Standard also in Docs, Meet and other services. Before buying, check the rate for your account, region and reseller. Do not automatically add the historical price of a separate Gemini add-on to your current package.
Annual or flexible plan
The Google Workspace billing guide explains the difference. The annual plan is a commitment to a set number of licences, and monthly instalments do not turn it into a one-month purchase. In the flexible plan the number of users affects the current bill.
| Item | What to write down |
|---|---|
| Number of accounts | Who really needs the features of a higher plan |
| Period | An annual commitment or a flexible plan |
| Difference between plans | The cost of moving from your current edition |
| Offer | How long it runs and the price after it ends |
| Taxes and add-ons | The amount the company commits to pay |
If the team already uses Workspace, the difference between the current plan and the edition you need is a different number from the price of the whole environment from scratch.
What Gemini training costs and when it pays back
- Time saved
- 10 people × 1 h a week × 4.33 = 43.3 h
- Value of that time
- €1,511 a month
- Licences
- unchanged, the company already has Workspace
Payback of a €1,150 training day
0.8 months
One hour saved a week is the scenario's assumption, which we check by timing the tasks before the training and after 30 days. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat.
According to Eurostat (2025), 70.9% of EU enterprises that considered AI and did not use it named a lack of relevant expertise. A licence with no practice on the team's tasks usually ends up unused, so we count the training together with a measurement.
Before buying, test one piece of work
- 01TaskChoose work that needs a feature of the plan you are considering.
- 02MaterialA draft document from approved company material.
- 03CheckThe user checks the content and whether it can be edited further.
- 04MeasurementThe whole time, corrections included.
- 05AccessThe administrator confirms the rules for access to files.
A feature in a table does not confirm it will work with every material and organisation setting. If the trial goes well for only one person, check whether the others have the same file permissions and the same plan.
What you buy from Syntalith
Team training covers work on the company's tasks and an assessment of results in Gemini or another chosen tool. The process analysis is free, and automations, apps and agents start at €3,000 net. If the company is weighing several AI subscriptions in parallel, compare them on the same task first, as the guide one AI tool or several describes. For the call, prepare your current Workspace plan and the tasks for which you need wider features, without admin access.
„I already use AI.”
Your people too. Just no rules.
From our conversations with companies
5 na 10 employees paste sensitive data into private AI accounts: contracts, invoices, customer data.
In ESET survey (2026)
1 na 10 admits this in the survey.
Customer data pasted into a private AI account without an data processing agreement is a violation of the GDPR.
Don't worry, we won't tell anyone :)
What do we see in companies that "already use"
- Only ChatGPT or Claude accounts, without plugins, skills, integrations and MCP servers with company tools.
- Company programs are not connected to AI. People still click through systems and Excel, and enter chat data manually.
- Lack of company standards: everyone writes instructions in their own way, no one shares what works.
- No rules for personal data, GDPR and company secrets.
- No limits and no visibility: no one knows who uses AI, how much and for what.
62% Polish employees use AI at work · 27% companies have written rules for working with AI.
Source: ESET and DAGMA, Cyberportrait of Polish business 2026 (March 2026, 1,026 people) ↗
ChatGPT or Claude space review
Accounts, permissions, rules for working with data and 5 tasks set for the team. 1 day.
€450 net
Company accounts, rules of working with data and team training in 2 weeks, from €1,150 net.View implementation for the team →
„Is my data safe?”
Yes. You choose where they go: from your company account to the model on your server.
00Employee's private account
Customer and company data ends up in an account that the company cannot see or control. There is no data processing agreement, so it is a violation of the GDPR. When an employee leaves, the chat history goes with them.
01ChatGPT or Claude corporate account
The provider does not use your data to train models. A copy of the queries remains in his logs for up to 30 days.
02API with zero retention (ZDR)
The provider processes the request and does not save anything. It requires his consent, we prepare the application together.
03Processing in the EU
Queries are counted and stored in Europe: OpenAI in the EU region, Claude via clouds with the EU region.
04Model at your place
The open model runs on your server or in your cloud in the EU. The data does not go outside the company.
What we do with every implementation
- Confidentiality agreement and data processing agreement before we receive any data.
- You choose the cases for the prototype and we anonymize them upon request.
- The data stays in the EU and we delete it after the test.
- Corporate accounts with an administrator on your side.
When data cannot leave the company
The open model runs on your server or in your cloud in the EU. To choose from:
- White-tailed eagle
- Polish model, SpeakLeash and ACK Cyfronet AGH
- PLLUM
- Polish model, HIVE consortium commissioned by the Ministry of Digitization
- Qwen
- Alibaba
- GLM
- Zhipu AI
- DeepSeek
- DeepSeek
We select a model for the task and check it on your cases. We run it, tune it and maintain it.
Source: Bielik and PLLuM, ACK Cyfronet AGH ↗ · PLLuM, Ministry of Digitization ↗
Do you have a lot of your own data? We will fine-tune the small model.
- 1 Your examples
- 2 tuning
- 3 test on new cases
- 4 model at your place
When you have thousands of similar emails, documents or reports, we teach a small open model based on your examples. It works for you, responds quickly and costs less to maintain than a large model. We measure quality on issues that the model has not seen while learning.
Przemysław and Piotr did it in large programming and consulting companies. Artem did it before and does it today at Syntalith. It's about models on your own infrastructure, tuning and quality measurement.
You choose the protection level during the interview. We sign the data processing agreement before we see any data.Schedule a free analysis →
Price
Three packages. You know the price right away.
Team of up to 10 people
from €1,150
net, paid once · 2 weeks
Company, from 11 to 40 people
from €2,300
net, paid once · 3–4 weeks
Organization, over 40 people
from €4,600
net, paid once · 6–8 weeks
- The same packages once you have licenses. To start, an inspection of the space in 1 day is enough: €450 net.
From conversation to measurement
01 · 30 min
Free process review€0
An engineer picks 3 to 5 of your team's tasks with you. Written plan within 2 working days.
02 · 2 weeks
Rolloutfrom €1,150
Accounts and roles, rules for working with data, training on your team's tasks. You buy licences directly from the provider.
03 · after 30 days
Measurementincluded
We compare task times before and after. We name in writing the tasks worth handing to a system.
or call+48 888 78 48 78WhatsAppMon–Fri 9:00–17:00 CET
Questions
How much does Gemini for a company cost?
Gemini is part of the Google Workspace plans, and the scope depends on the edition: in Starter it works in Gmail, in Standard also in Docs, Meet and other services. Check the rate for your account, region and reseller on Google's plans page.
Annual or flexible plan in Workspace?
The annual plan is a commitment to a set number of licences, even when paid in instalments. In the flexible plan the number of users affects the current bill. Google describes the difference in its billing help.
Do we have to pay extra for a separate Gemini add-on?
Do not assume so automatically. The plans page describes Gemini within the Workspace editions themselves, so do not add the historical price of a separate add-on to your current package.
How much does Gemini training with Syntalith cost?
Team training costs from €1,150 net a day and covers work on the company's tasks and an assessment of results in the chosen tool. Licences, email migration and integrations are separate items.
