Where should a real estate agency start with AI?

With winning listings from the portals, which takes up your agents' mornings today. In the review we count how many listings you check.

How much does automating listing acquisition cost?

From €3,000 net, paid once. After the 5-day test the build takes 2 to 6 weeks. You get a fixed price before the contract: 50% on signing and 50% after acceptance on your own listings.

ChatGPT will write a flat description, and that is a good place to start, from €1,150 net for the team. Watching the portals every hour and keeping the listing history need a system.

When does it not pay off?

Below 170 listings a month the payback takes more than a year. Then it is better to start with ChatGPT or Claude for the team, from €1,150 net, with training on your own tasks.

What do we need to prepare?

A list of portals and locations, the criteria for the listings you want and an export of listings from your CRM.

Real estate agencies · Rollout scenario · Updated 22 October 2026

AI for real estate agencies

New listings appear on the portals every hour. The system watches them and prepares the contact with the owner, and the agent approves.

Automation, paid once: from €3,000 net

Test on your process: €0
You pay 50% after acceptance

How much does AI for a real estate agency cost, and when does it pay back?

Short answer

AI for a real estate agency costs from €3,000 net. In our scenario it pays back in 1 month. Today, checking 2,000 listings by hand costs €3,490 a month. With the system, the same work costs €540. The agent decides whether to make contact and leads the conversation. The test on your process is free.

Statistics

Sales, contact and AI: statistics 2026

8.8 h
According to Microsoft (2023), the heaviest email users spend 8.8 hours a week on email.
Source: Microsoft, Work Trend Index 2023 (2023) ↗
62%
According to Microsoft (2023), 62% of workers struggle with spending too much time searching for information at work.
Source: Microsoft, Work Trend Index 2023 (2023) ↗
42%
According to the European Commission (2026), 42% of EU small and medium-sized companies already use AI or automated work management systems, mostly in a limited way.
Source: European Commission, Flash Eurobarometer (2026) ↗
90%
According to the European Commission (2026), 90% of companies using AI say people take the decisions. In these companies, 2% of decisions are fully automated.
Source: European Commission, Flash Eurobarometer (2026) ↗
24.8%
According to Eurostat (2025), 24.8% of EU real estate enterprises used AI.
Source: Eurostat, AI use in enterprises 2025 (2025) ↗

Figures checked: 22 October 2026

Cost today · Scenario

What checking the portals costs you today

€3,490

a month for checking 2,000 listings by hand

Payback: 1 mo.

In your company

Agency with 3 agents
600 listings · €1,047 a month
3.4 mo. payback
Agency with 10 agents
2,000 listings · €3,490 a month
1 mo. payback
Agency network
6,000 listings · €10,470 a month
0.3 mo. payback

The team gets back about 85 hours of work a month, or 11 working days, and the company €35,405 a year. We count after the time a person spends checking and after the model cost. The process also brings money: the extra commission in this scenario is about €1,836 a month (see the assumptions under "How we calculate it"). According to Harvard Business Review (2011), in a study of 1.25 million sales leads, firms that tried to contact a lead within an hour were nearly 7 times as likely to reach a decision-maker as firms that tried an hour later.

Source: Harvard Business Review, The Short Life of Online Sales Leads (2011) ↗

How we calculate it

2,000 × 3 min = 100 h × €34.90 = €3,490 a month. With the system, a person checks the output in 15% of the old time (€524) and the model costs €16. That leaves €540. The saving is €2,950 a month, so €3,000 pays back in 1 month. On top of that, the extra commission in this scenario is about €1,836 a month, which the payback leaves out.

Assumptions: 3 minutes to check a listing and prepare the contact and checking in 15% of the old time are our assumptions. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat, for companies with 10 or more employees. Model cost: Claude Sonnet 5.5, about 3,000 + 300 tokens per listing, at the ECB rate of 1.1205 USD per euro on 22 October 2026. The extra commission is a scenario: we assume 1 in 1,500 listings you call first ends in a deal that a slow reply loses today, with a margin of €1,377. In the review we count it on your sales process.

Book a free process review (30 min)

We will calculate it on your market.

How it works

What changes in winning new listings

Today

An agent checks the portals in the morning
Team
A new listing from an owner
Team
The agent calls in the afternoon
Team
The owner has already signed with another agency
Client
The listing is lost
Team

With the system

Watches the portals
System
Recognises a listing from an owner
AI
Prepares the contact
AI
The agent approves
Person
The listing history goes into the CRM
System

What stays with people: The agent decides whether to make contact and leads the conversation.

Client results.

All projects →

customer service

foap.com customer service: 95% of replies are sent automatically.

Users from several countries write to foap.com, in several languages. The system reads the entire conversation and the terms of that person, and then sends a response in that person's language. Questions about money and exceptions go to the team with a ready draft, so they have to check and send them.

the system sends the answers itself, without human typing: 95%; the system sends the answers itself, without human typing
time from the arrival of the e-mail to the ready response (median): 30 s; time from the arrival of the e-mail to the ready response (median)
e-mails that require a response receive a ready-made draft: 100%; e-mails that require a response receive a ready-made draft
less work for every 1000 answers (estimate): 47 h; less work for every 1000 answers (estimate)

Data from foap.com production, October 20-21, 2026. Estimate: 3 minutes for handwritten response.

How foap.com customer service works →

Sample messages. Money matters always come to the person.

Other implementations

jaktako.design

studio projektowe

−87%

Time to look for new customers, every day

4 hours → 30 min

approx. 73 hours less per month (21 days of work)

according to the studio

How the agent loop works →

real estate

approx. −90%

Operator time spent browsing portals, per day

2–3 hours → 20 min

approx. 45 hours less per month (21 days of work)

respect · contact the seller 5 minutes after the announcement

How the agent finds property listings →

HR team

firma technologiczna, NDA

−3–4 h

Recruiter's work for each candidate

the first conversation is conducted by a voicebot

How voicebot conducts recruitment →

Staffing agency

NDA

almost −1 h

Work for each person registered

CRM updates after each conversation

How voicebot calls candidates →

Who already works this way

Our systems already work for clients

What this scope builds on

The system that watches listings on property portals

For a property acquisition team we built an agent that watches OLX, Otodom, Gratka and Morizon and keeps more than 6,000 listings with their history. It takes 5 minutes from a new listing to a ready contact, and an operator approves the contact.

See the system →

Kuba Koziej, CEO and co-founder of MoreGrowth and board member at Natu.Care — Kuba KoziejCEO and co-founder, MoreGrowthView the original training review on LinkedIn ↗

„I already use AI.”

Your people too. Just no rules.

From our conversations with companies

5 na 10 employees paste sensitive data into private AI accounts: contracts, invoices, customer data.

In ESET survey (2026)

1 na 10 admits this in the survey.

Customer data pasted into a private AI account without an data processing agreement is a violation of the GDPR.

Don't worry, we won't tell anyone :)

What do we see in companies that "already use"

Only ChatGPT or Claude accounts, without plugins, skills, integrations and MCP servers with company tools.
Company programs are not connected to AI. People still click through systems and Excel, and enter chat data manually.
Lack of company standards: everyone writes instructions in their own way, no one shares what works.
No rules for personal data, GDPR and company secrets.
No limits and no visibility: no one knows who uses AI, how much and for what.

62% Polish employees use AI at work · 27% companies have written rules for working with AI.

Source: ESET and DAGMA, Cyberportrait of Polish business 2026 (March 2026, 1,026 people) ↗

ChatGPT or Claude space review

Accounts, permissions, rules for working with data and 5 tasks set for the team. 1 day.

€450 net

ChatGPT rollout →Claude rollout →

Company accounts, rules of working with data and team training in 2 weeks, from €1,150 net.View implementation for the team →

How to start

How to start. The first two steps are free.

1 · 30 min
Free process review
€0
An engineer works out the cost of the process with you. Written plan within 2 working days.
2 · 5 days
Test on your process
€0
We run 20 to 100 cases your team has already handled.
3 · 2–6 weeks
Build
from €3,000
Fixed price in the contract. 50% on signing, 50% after acceptance on your test set.

Book a free process review (30 min)

or call+48 888 78 48 78 WhatsAppMon–Fri 9:00–17:00 CET

You will see the slots in your time zone.

Included in the build

Watching the portals
Recognising listings from owners
A contact for the agent to approve
Listing history in the CRM

What happens to your data

You choose the test cases. We anonymise them on request.
They stay in the EU and we delete them after the test.
We sign the NDA and the data processing agreement before we receive anything.

After acceptance you keep the code, the test set and the documentation. You pay for licences and model usage directly to the provider. Agents on ChatGPT or Claude: from €1,150 net for a team of up to 10 people.

Questions

Where should a real estate agency start with AI?
With winning listings from the portals, which takes up your agents' mornings today. In the review we count how many listings you check.
How much does automating listing acquisition cost?
From €3,000 net, paid once. After the 5-day test the build takes 2 to 6 weeks. You get a fixed price before the contract: 50% on signing and 50% after acceptance on your own listings.
Is ChatGPT enough?
ChatGPT will write a flat description, and that is a good place to start, from €1,150 net for the team. Watching the portals every hour and keeping the listing history need a system.
When does it not pay off?
Below 170 listings a month the payback takes more than a year. Then it is better to start with ChatGPT or Claude for the team, from €1,150 net, with training on your own tasks.
What do we need to prepare?
A list of portals and locations, the criteria for the listings you want and an export of listings from your CRM.

Let's talk

Just write, call or choose a date.

We work fast because we hate corporate cotton wool. We don't have salespeople or managers to keep an eye on managers. You talk immediately to engineers who then build your system. We respect each other's time and yours too.

We will accept 3 more companies by the end of the year.

Write: contact@syntalith.ai
Call: +48 888 78 48 78
WhatsApp: write on WhatsApp

Mon–Fri 9:00–17:00 CET