The system lines up supplier quotes, keeps the price terms and checks that the chosen basket can be ordered. The buyer decides.
Automation, paid once
from €3,000 net
Test on your process: €0
You pay 50% after acceptance
How much does automated comparison of supplier quotes cost, and when does it pay back?
Short answer
Automated comparison of supplier quotes costs from €3,000 net. In our scenario it pays back in 1.7 months. Today, comparing quotes in 80 purchases by hand costs €2,094 a month. With the system, the same work costs €316. The buyer keeps the choice of supplier and the order. The system builds the comparison that takes up most of their time today. The test on your process is free.
Statistics
Quotes and AI: statistics 2026
−95%
According to Anthropic (2025), compiling information from reports takes an estimated 95% less time with AI.
According to the European Commission (2026), 42% of EU small and mid-sized companies already use AI or automated management systems, mostly in a limited way.
a month for comparing quotes in 80 purchases by hand
Today€2,094
With the system€316
Payback: 1.7 mo.
In your company
Small team
30 comparisons · €785 a month
4.5 mo. payback
Mid-sized team
80 comparisons · €2,094 a month
1.7 mo. payback
Large procurement department
200 comparisons · €5,235 a month
0.7 mo. payback
The team gets back about 51 hours of work a month, or 6 working days, and the company €21,340 a year. We count after the time a person spends checking and after the model cost.
80 × 45 min = 60 h × €34.90 = €2,094 a month. With the system, a person checks the output in 15% of the old time (€314) and the model costs €2. That leaves €316. The saving is €1,778 a month, so €3,000 pays back in 1.7 months.
Assumptions: 45 minutes to compare the quotes in one purchase and checking in 15% of the old time are our assumptions. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat, for companies with 10 or more employees. Model cost: Claude Sonnet 5.5, about 4,000 + 1,500 tokens per draft quote, at the ECB rate of 1.1205 USD per euro on 22 October 2026.
foap.com customer service: 95% of replies are sent automatically.
Users from several countries write to foap.com, in several languages. The system reads the entire conversation and the terms of that person, and then sends a response in that person's language. Questions about money and exceptions go to the team with a ready draft, so they have to check and send them.
the system sends the answers itself, without human typing
95%
the system sends the answers itself, without human typing
time from the arrival of the e-mail to the ready response (median)
30 s
time from the arrival of the e-mail to the ready response (median)
e-mails that require a response receive a ready-made draft
100%
e-mails that require a response receive a ready-made draft
less work for every 1000 answers (estimate)
47 h
less work for every 1000 answers (estimate)
Data from foap.com production, October 20-21, 2026. Estimate: 3 minutes for handwritten response.
It splits an enquiry into line items and looks for the basis of each price in past quotes and approved rules. A line with no basis stays unpriced and goes to the right person with a specific question. Reading one enquiry costs about €0.0008 of model work.
“We started with my own AI agent. During the training that followed, I learned to build new applications myself. Today I am bringing this way of working with AI into my business. Working with Syntalith gave me exactly the skills and tools I needed.”
You choose the test cases. We anonymise them on request.
They stay in the EU and we delete them after the test.
We sign the NDA and the data processing agreement before we receive anything.
After acceptance you keep the code, the test set and the documentation. You pay for licences and model usage directly to the provider.
Questions
How much does automated quote comparison cost?
From €3,000 net, paid once. After the 5-day test the build takes 2 to 6 weeks. You get a fixed price before the contract: 50% on signing and 50% after acceptance on your own purchases.
Would a procurement system be enough?
If suppliers submit quotes in your procurement system, comparing them there is enough. The system makes sense when quotes arrive by email as PDFs and spreadsheets.
When does it not pay off?
Below 12 comparisons a month the payback takes more than a year. Then it is better to start with ChatGPT or Claude for the team, from €1,150 net.
Does the system send requests to suppliers?
Not in the first scope. Sending the request, choosing the supplier and placing the order stay with the buyer. The system prepares the comparison for the decision.
What do we need to prepare?
20 to 100 purchases from recent months with the supplier quotes and the decision the buyer made, and your rules for choosing a supplier.
What our OpenAI and Anthropic partnerships mean for you.
OpenAI makes ChatGPT and Anthropic makes Claude. We belong to the partnership programs of both companies, so we work with their tools every day and learn from the creators themselves.
Claude Partner Network
01We will select a tool for the task
We implement both ChatGPT and Claude. We check both on your documents, and you choose the one that makes fewer corrections and saves more time.
02Knowledge straight from the creators
We learn from official OpenAI and Anthropic courses and materials. Your team learns about the features and settings that work today.
03Licenses without our margin
You buy accounts directly from OpenAI or Anthropic and receive an invoice from them. We do not add anything to the license.
04Certified engineers
On the team, we have an AWS certification in machine learning and an Anthropic certification in systems architecture on Claude.
Participation in programs does not mean that OpenAI or Anthropic endorses our services.
customer service
