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AI training for people who create internal learning materials
Short answer
AI training for authors of training materials teaches them to start from what the learner should be able to do, and only then ask AI for the text and exercises. The key exercise is catching a task that tests memory of names when the work needs a decision. At Syntalith team training costs from €1,150 net a day. With 5 people each saving 2 hours a week, it pays back in 0.8 months after licence costs.
- net per day of closed training for the team
- from €1,150
- people in one training group
- up to 15
- after this time, we measure the effect on the same tasks
- 30 days
We belong to the OpenAI and Anthropic partner programmes and learn through their official courses. What this means ↓
Author: Syntalith · 3 min read
Statistics
Training materials and AI: statistics 2026
0.8 mo.
payback of a €1,150 training at 5 people saving 2 hours a week each: €1,511 of time regained, €89 of licences a month. Scenario.
40%
According to a study published in Science (2023), ChatGPT cut the time 453 professionals spent on writing tasks by 40%.
Source: Noy and Zhang, Science (2023) ↗
25.1%
According to a Harvard Business School study (2023) of 758 consultants, tasks within the model's capabilities were done 25.1% faster with AI.
32.7%
According to Eurostat (2025), 32.7% of people aged 16 to 74 in the EU used generative AI tools in the previous 3 months.
48%
According to the European Commission (2026), 48% of EU SMEs and mid-caps name a lack of expertise as a barrier to AI.
Source: European Commission, Flash Eurobarometer 578 (2026) ↗
Figures checked: 22 October 2026
The exercise tests names, the work needs a choice
An internal manual explains which form to choose depending on the type of case. The draft prepared with AI lists the names of the forms, and the exercise asks the learner to repeat them. What the employee needs, though, is to choose the right form for a new request.
The author rewrites the exercise as a situation where that decision has to be made, and adds feedback to the answer. Useful feedback points to the feature of the case that drove the choice and explains why another form does not fit here. Repeating the correct name does not answer that question.
- 01Goalwhat the learner should do after reading
- 02Sourcepassages from the manual and prior knowledge
- 03Textan explanation in the learner's language
- 04Exercisea situation that needs a decision
- 05Feedbackwhy this answer fits the case
- The learning goal is described as an action at work
- The exercise needs the rule to be applied
- Feedback on a common misunderstanding
- The expert confirmed it matches the manual
What it costs and when it pays back
- Time saved
- 5 people × 2 h a week × 4.33 = 43.3 h
- Value of that time
- €1,511
- Licences
- $100 (€89)
- Left after licences
- €1,422 a month
Payback of a €1,150 training
0.8 months
The hours saved are the scenario's assumption, which we check by timing the tasks before the training and after 30 days. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat. Claude Team licences at $20 per person a month, at the ECB rate of 1.1205 USD per euro on 22 October 2026.
We measure the hours in the scenario before the training and after 30 days, on the same team tasks. If after a month checking AI texts takes as long as writing from scratch, we change the exercises or the scope of the tool.
According to a study in Science (2023), ChatGPT cut the time 453 professionals spent on writing tasks by 40%. With training materials we also measure how many questions from new employees come back after the material is introduced. The author collects these questions. If a question concerns a decision the material describes, they fix the exercise or the feedback. If it concerns a situation outside the material, they add a new example, so the material changes along with the department's work. The expert confirms every such change before the new version reaches the next people being onboarded.
When a material template is enough
If the materials have a fixed layout and the only problem is the form, a template with room for the goal, an example and feedback is enough. Training makes sense when authors prepare varied materials from experts' instructions and need practice in setting the learning goal. The benefits and risks of AI in teaching are described in the article on AI in education.
A fixed layout for materials
a template with a goal, an example and feedback
no training
Varied materials from experts' instructions
a workshop for authors with AI
from €1,150 a day
Hundreds of manuals to maintain
a library of materials with versions
from €3,000
Where to start
We prepare the programme with the content author and an expert who knows the work. For the call, bring a material after which new employees still came back with questions. We run the workshop as part of team training. For the free analysis, a description of one task the team does every week and of the tools it uses is enough. You get the written training programme within 2 working days.
Worked example · Scenario
How we count the payback: a training team
We run the same count for your team in the free analysis.
€2,327
a month for handling 800 candidate and employee documents by hand
Payback: 1.5 mo.
5 minutes to receive and check a document and checking in 15% of the old time are our assumptions. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat, for companies with 10 or more employees. Model cost: reading a document in our case file system (about €0.0002) plus a description of what is missing (Claude Sonnet 5.5, about 2,000 + 300 tokens), at the ECB rate of 1.1205 USD per euro on 22 October 2026.
See the full calculation →
