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Company materials for AI training: what to prepare before a workshop
Short answer
For AI training a few examples of tasks the team does every week are enough, with a real difficulty and a description of who receives the result. Invented customer names are fine, as long as the example keeps the differences the work depends on. At Syntalith team training costs from €1,150 net a day. With 10 people each saving 1 hour a week, it pays back in 0.9 months after licence costs.
- net per day of closed training for the team
- from €1,150
- people in one training group
- up to 15
- after this time, we measure the effect on the same tasks
- 30 days
We belong to the OpenAI and Anthropic partner programmes and learn through their official courses. What this means ↓
Author: Syntalith · 3 min read
Statistics
AI at work and company data: statistics 2026
0.9 mo.
payback of a €1,150 training at 10 people saving 1 hour a week each: €1,511 of time regained, €178 of licences a month. Scenario.
40%
According to a study published in Science (2023), ChatGPT cut the time 453 professionals spent on writing tasks by 40%.
Source: Noy and Zhang, Science (2023) ↗
15.1%
According to Eurostat (2025), 15.1% of people aged 16 to 74 in the EU used generative AI tools for work.
48.8%
According to Eurostat (2025), 48.8% of EU enterprises that considered AI and did not use it named concerns about data protection and privacy.
49%
According to the European Commission (2026), 49% of EU SMEs and mid-caps name legal uncertainty as a barrier to AI.
Source: European Commission, Flash Eurobarometer 578 (2026) ↗
Figures checked: 22 October 2026
A simplification that leaves nothing to practise
The team wants to practise comparing two service proposals. The real customer names are not needed for this. In invented material you can keep the different scope of service, an ambiguous phrase and the buyer's question. If the simplification makes the two offers identical, the exercise loses its point, because there is no difference left to find.
Removing the names from a real document does not settle whether the company allows it to be used. A person with the authority on the company's side judges the content and the environment, and before the practice we agree which files may go into the chosen tool. The CIPD, on identifying learning needs, draws on documents, conversations and observation of the work, and on keeping the information gathered confidential.
- A task the team does every week
- The difficulty where mistakes happen today
- A description of the reader and what they need
- A separate example for a trial on their own
- Approval for use in the chosen tool
- 01Descriptionwhat the employee receives and what they prepare
- 02Choicetwo or three examples of different difficulty
- 03Simplificationinvented names, the same differences
- 04Approvalan authorised person approves the content
What it costs and when it pays back
- Time saved
- 10 people × 1 h a week × 4.33 = 43.3 h
- Value of that time
- €1,511
- Licences
- $200 (€178)
- Left after licences
- €1,333 a month
Payback of a €1,150 training
0.9 months
The hours saved are the scenario's assumption, which we check by timing the tasks before the training and after 30 days. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat. Claude Team licences at $20 per person a month, at the ECB rate of 1.1205 USD per euro on 22 October 2026.
We measure the hours in the scenario before the training and after 30 days, on the same team tasks. If after a month checking AI texts takes as long as writing from scratch, we change the exercises or the scope of the tool.
According to Eurostat (2025), 48.8% of EU enterprises that considered AI and did not use it named concerns about data protection and privacy. That is why we agree the rules for using materials before the sessions. On the company's side, a person who knows the process chooses the examples, and an authorised person approves their use. The trainer turns them into exercises, model answers and comments on common mistakes, and the team keeps this set for onboarding new people.
Contradictory documents are a separate problem
If the documents contradict each other and nobody can settle what they mean, preparing the training will expose that problem. The company can first clarify the sources or agree on an exercise with neutral material. Building a knowledge library or a connection to a system is a separate scope. You do not need to prepare the whole set of exercises yourself before the call.
A clear task, no examples
two or three examples with a description
while preparing the training
Contradictory versions of documents
sorting out the sources before the sessions
on the company's side
The team keeps looking for the same information
a knowledge library
from €3,000
Where to start
We set the programme on the description of one task and the kind of documents the team uses. A person who knows the process explains what the information means, and the trainer sets the level of difficulty. We run the workshop as part of team training. For the free analysis, a description of one task the team does every week and of the tools it uses is enough. You get the written training programme within 2 working days.
Worked example · Scenario
How we count the payback: a team after the training
We run the same count for your team in the free analysis.
€5,817
a month for answering 2,000 customer emails
Payback: 0.6 mo.
5 minutes to read an email and write a reply and checking in 15% of the old time are our assumptions. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat, for companies with 10 or more employees. Model cost: Claude Sonnet 5.5, about 3,000 + 600 tokens per message with a draft reply, at the ECB rate of 1.1205 USD per euro on 22 October 2026.
See the full calculation →
