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AI training for a team with different levels of experience
Short answer
An AI programme for a team with mixed skill levels combines a shared base with tasks of different difficulty on the same process. Beginners get time for a whole first attempt, and advanced users get material where their way of working breaks down. At Syntalith team training costs from €1,150 net a day. With 12 people each saving 1 hour a week, it pays back in 0.7 months after licence costs.
- net per day of closed training for the team
- from €1,150
- people in one training group
- up to 15
- after this time, we measure the effect on the same tasks
- 30 days
We belong to the OpenAI and Anthropic partner programmes and learn through their official courses. What this means ↓
Author: Syntalith · 3 min read
Statistics
AI skill levels at work: statistics 2026
0.7 mo.
payback of a €1,150 training at 12 people saving 1 hour a week each: €1,813 of time regained, €214 of licences a month. Scenario.
32.7%
According to Eurostat (2025), 32.7% of people aged 16 to 74 in the EU used generative AI tools in the previous 3 months.
63.8%
According to Eurostat (2025), 63.8% of people aged 16 to 24 in the EU used generative AI tools in the previous 3 months.
Source: Eurostat, 64% of 16-24-year-olds used AI in 2025 (2025) ↗
15.1%
According to Eurostat (2025), 15.1% of people aged 16 to 74 in the EU used generative AI tools for work.
40%
According to a study published in Science (2023), ChatGPT cut the time 453 professionals spent on writing tasks by 40%.
Source: Noy and Zhang, Science (2023) ↗
Figures checked: 22 October 2026
The same goal, two different tasks
The team prepares replies to customers. A beginner works on a short thread with all the information and, on their own, sets the purpose of the message, prepares a draft and checks it. A daily AI user gets a longer correspondence in which one agreement changed halfway through the thread.
The feedback on the first piece of work is about missing context that makes the reply too general. In the second, what counts is noticing that the model kept an out-of-date agreement. The trainer discusses these differences on the authors' own work, and the shared conversation is about what the person taking over the work expects. The job title does not set the AI level: a manager may be an advanced user while a specialist needs an introduction.
- 01Assessmentwhat each person does with AI today
- 02Basedata rules, what a model can and cannot do
- 03Tasksthe same process, material of different difficulty
- 04Reviewshared findings from different pieces of work
- 05Triala new case for everyone
- Which tasks the person does with AI
- On which materials: short emails or several documents
- Whether they check the answer against the source
- What the person who uses their work expects
What it costs and when it pays back
- Time saved
- 12 people × 1 h a week × 4.33 = 52.0 h
- Value of that time
- €1,813
- Licences
- $240 (€214)
- Left after licences
- €1,599 a month
Payback of a €1,150 training
0.7 months
The hours saved are the scenario's assumption, which we check by timing the tasks before the training and after 30 days. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat. Claude Team licences at $20 per person a month, at the ECB rate of 1.1205 USD per euro on 22 October 2026.
We measure the hours in the scenario before the training and after 30 days, on the same team tasks. If after a month checking AI texts takes as long as writing from scratch, we change the exercises or the scope of the tool.
According to Eurostat (2025), 63.8% of people aged 16 to 24 in the EU used generative AI tools. Among people aged 65 to 74 the share was 7%, so differences in level within one team are the rule. After 30 days we measure progress separately for beginners and advanced users.
Team sessions or one-to-one
Asking how often people use the tool is not enough. Someone who writes short emails every day may have no experience analysing several documents, while a beginner may know the process well and spot a wrong conclusion at once. The CIPD, on identifying learning needs, links the organisation's needs with an assessment of current skills. If employees have entirely separate goals, the guide one-to-one or team training will help, and the way to compare work before and after the sessions is described in assessing AI skills.
A shared process, different levels
a shared base and tasks of different difficulty
from €1,150 a day
Large differences and a large group
separate groups on a shared standard
priced after a call
Employees with separate goals
one-to-one sessions
priced after a call
Where to start
With L&D and the manager we decide what the group needs together and which tasks need different difficulty. For the call, describe which tasks people do with AI and where they need help. We run the workshop as part of team training. For the free analysis, a description of one task the team does every week and of the tools it uses is enough. You get the written training programme within 2 working days.
Worked example · Scenario
How we count the payback: a team after the training
We run the same count for your team in the free analysis.
€5,817
a month for answering 2,000 customer emails
Payback: 0.6 mo.
5 minutes to read an email and write a reply and checking in 15% of the old time are our assumptions. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat, for companies with 10 or more employees. Model cost: Claude Sonnet 5.5, about 3,000 + 600 tokens per message with a draft reply, at the ECB rate of 1.1205 USD per euro on 22 October 2026.
See the full calculation →
