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What does ChatGPT implementation cost a business?
Short answer
A ChatGPT rollout for a team of up to 10 people costs from €1,150 net at Syntalith, paid once, and takes 2 weeks. You buy ChatGPT Business licences directly from OpenAI: $20 per person a month with annual billing. The first year for 10 people comes to about €3,292, which is €27 per person a month.
- net per day of closed training for the team
- from €1,150
- people in one training group
- up to 15
- after this time, we measure the effect on the same tasks
- 30 days
We belong to the OpenAI and Anthropic partner programmes and learn through their official courses. What this means ↓
Author: Syntalith · 4 min read
Statistics
ChatGPT at work: statistics 2026
€27
per person a month in the first year for 10 people: ChatGPT Business licences with annual billing and a rollout from €1,150.
15.1%
According to Eurostat (2025), 15.1% of people aged 16 to 74 in the EU used generative AI tools for work.
20.0%
According to Eurostat (2025), 20.0% of EU companies with at least 10 employees used AI.
40%
According to a study published in Science (2023), ChatGPT cut the time 453 professionals spent on writing tasks by 40%.
Source: Noy and Zhang, Science (2023) ↗
32.7%
According to Eurostat (2025), 32.7% of people aged 16 to 74 in the EU used generative AI tools in the previous 3 months.
Figures checked: 22 October 2026
Current ChatGPT Business prices
Standard
$20
Per person a month with annual billing, $25 with monthly billing. ChatGPT, ChatGPT Work and Codex.
Premium
$100
Per person a month with annual billing, $125 with monthly billing. Five times more usage, with no 5-hour limit.
Business serves teams of 2 to 200 people. Above the limit you pay with credits, which can push the cost above the subscription, so we set a spending limit in the workspace. The prices are in OpenAI's price list.
| Standard seats | Monthly billing | A full year with annual billing |
|---|---|---|
| 10 | $250 | $2,400 |
| 25 | $625 | $6,000 |
| 50 | $1,250 | $12,000 |
Buy Premium for the people whose work the limit interrupts. Buying the dearer seats for the whole team up front makes it harder to judge how much access the company really needs.
Syntalith rollout prices
| Scope | Net price | What it covers |
|---|---|---|
| Free process review | €0 | 30 minutes with an engineer, 3 to 5 team tasks, a written plan in 2 working days |
| Rollout for a team of up to 10 people | from €1,150 | 2 weeks: accounts and roles, rules for working with data, training on the team's tasks, a measurement after 30 days |
| Rollout for up to 40 people | from €2,300 | Training for each department, connections to the company's tools |
| Above 40 people or Enterprise | from €4,600 | Several permission groups, a larger organisation |
| Review of an existing account | €450 | The licences are already there: an account review and 5 tasks set up in 1 day |
| Training without a rollout | from €1,150 a day | For a team that already has company accounts |
You pay for the package once. You buy licences directly from OpenAI, with no margin from us. An integration with a CRM or another system is a separate project, from €3,000 net.
The first year for 10 people
- Licences
- 10 × $20 × 12 = $2,400 (€2,142)
- Team rollout
- €1,150
- Total in the first year
- €3,292
Per person a month
€27
Licences with annual billing, before tax, at the ECB rate of 1.1205 USD per euro on 22 October 2026. Count the participants' training time, about 6 hours a person, separately.
When the rollout pays back
- Time given back
- 300 × 8 min = 40 h (€1,396)
- Care for materials and problems
- 5 h (€175)
- Licences for 10 people, annual billing
- $200 (€178)
- Left
- €1,043 a month
Payback of a €1,150 rollout
1.1 months
The volume and the time are the scenario's assumptions, which we check by measuring after 30 days. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat. Licences at the ECB rate of 1.1205 USD per euro on 22 October 2026.
Check a weaker variant as well: fewer tasks, more corrections, lower use of the tool. If the project pays off only with perfect use, narrow the first scope. Time given back becomes a saving when the company actually changes its spending or takes on more work.
How the rollout runs
- 01Free process review, 30 minWe agree how many people and which tasks the rollout covers. A plan and a fixed price in writing within 2 working days.
- 02PreparationEach department picks 3 tasks it does every week. We record how long each one takes today.
- 03Licences and workspace, days 1–3Who needs a Standard seat and who needs Premium. Sign-in, roles, connections to Microsoft 365, Google Workspace or Slack.
- 04Data, GDPR and limits, days 3–5Which data may be shared, connected apps, the spending limit. An AI policy for the board to approve.
- 05Training, days 6–10Each group practises on its own files. The programme and the attendance list for the Article 4 AI Act records.
- 06Measurement after 30 daysThe time of the same tasks once more, and a list of tasks to automate with a price for each.
Syntalith holds OpenAI Select Partner status in the OpenAI Partner Network. The order of work is described in the article on the ChatGPT Business rollout, and measuring the effect in the article on the ChatGPT pilot.
What to ask in a rollout proposal
- Which work ends with a one-off sign-off, and which comes back every month?
- Are the vendor's licences kept apart from the contractor's work?
- Who pays when usage goes over the limits, and what is the spending limit?
- How will you time the tasks before and after the rollout?
- What happens when the output has to go into a CRM or another system?
The full rollout package and what it includes are described on the team training page. For the first call, bring the number of users and three tasks your team repeats every week.
Worked example · Scenario
How we count the payback: a team on ChatGPT or Claude
We run the same count in the free process review: the team's tasks, the time, the licences.
€4,534
a month for finding agreements and handing over cases in a team of 10
Payback: 1 mo.
3 hours a week per person for finding agreements and handing over cases is our assumption. A 30% cut sits within the range of controlled studies (MIT: 40%, Harvard and BCG: 25%). €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat, for companies with 10 or more employees. Licence: ChatGPT Business or Claude Team at 20 USD per person a month on annual billing, about €17.85 at the ECB rate of 1.1205 USD per euro on 22 October 2026. Rollout: from €1,150 for up to 10 people, from €2,300 for 11 to 40 people.
See the full calculation →
