Requests to move sessions arrive between appointments. The system handles rescheduling and reminders, and the psychologist approves them.
Automation, paid once
from €3,000 net
Test on your process: €0
You pay 50% after acceptance
How much does AI for a psychology practice cost, and when does it pay back?
Short answer
AI for a psychology practice costs from €3,000 net. In our scenario it pays back in 4.1 months. Today, handling 300 rescheduling requests and reminders by hand costs €873 a month. With the system, the same work costs €133. The content of therapy and the assessment of a person stay outside the system. The test on your process is free.
Statistics
Appointments, data and AI: statistics 2026
23%
According to a systematic review in Health Policy (2018), the average no-show rate for medical appointments is about 23%.
According to Eurostat (2025), 48.8% of EU enterprises that considered AI and did not use it named concerns about data protection and privacy as a reason.
According to the European Commission (2026), 90% of companies using AI say people take the decisions. In these companies, 2% of decisions are fully automated.
a month for handling 300 rescheduling requests and reminders by hand
Today€873
With the system€133
Payback: 4.1 mo.
In your company
Practice with 1 psychologist
120 rescheduling requests · €349 a month
10 mo. payback
Practice with 5 psychologists
300 rescheduling requests · €873 a month
4.1 mo. payback
Centre
900 rescheduling requests · €2,618 a month
1.4 mo. payback
The team gets back about 21 hours of work a month, or 3 working days, and the company €8,877 a year. We count after the time a person spends checking and after the model cost. The process also brings money: recovered visits are worth about €413 a month in this scenario (see the assumptions under "How we calculate it"). According to a systematic review in Health Policy (2018), patients miss about 23% of booked medical appointments. A slot cancelled early can go to someone on the waiting list.
300 × 5 min = 25 h × €34.90 = €873 a month. With the system, a person checks the output in 15% of the old time (€131) and the model costs €2. That leaves €133. The saving is €740 a month, so €3,000 pays back in 4.1 months. On top of that, recovered visits bring about €413 a month in this scenario, which the payback leaves out.
Assumptions: 5 minutes of a psychologist's time to reply and change the calendar and checking in 15% of the old time are our assumptions. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat, for companies with 10 or more employees. Model cost: Claude Sonnet 5.5, about 2,000 + 300 tokens per change, at the ECB rate of 1.1205 USD per euro on 22 October 2026. Recovered visits are a scenario: we assume 1 in 25 handled changes frees a slot early, the front desk fills it from the waiting list and a visit is worth €34. In the review we count it on your price list.
foap.com customer service: 95% of replies are sent automatically.
Users from several countries write to foap.com, in several languages. The system reads the entire conversation and the terms of that person, and then sends a response in that person's language. Questions about money and exceptions go to the team with a ready draft, so they have to check and send them.
the system sends the answers itself, without human typing
95%
the system sends the answers itself, without human typing
time from the arrival of the e-mail to the ready response (median)
30 s
time from the arrival of the e-mail to the ready response (median)
e-mails that require a response receive a ready-made draft
100%
e-mails that require a response receive a ready-made draft
less work for every 1000 answers (estimate)
47 h
less work for every 1000 answers (estimate)
Data from foap.com production, October 20-21, 2026. Estimate: 3 minutes for handwritten response.
“We started with my own AI agent. During the training that followed, I learned to build new applications myself. Today I am bringing this way of working with AI into my business. Working with Syntalith gave me exactly the skills and tools I needed.”
You choose the test cases. We anonymise them on request.
They stay in the EU and we delete them after the test.
We sign the NDA and the data processing agreement before we receive anything.
After acceptance you keep the code, the test set and the documentation. You pay for licences and model usage directly to the provider. Your practice team on ChatGPT or Claude: from €1,150 net for a team of up to 10 people.
Questions
Where should a psychology practice start with AI?
With rescheduling and reminders, which interrupt the working day. In the review we count how many there are.
How much does automating appointments in a practice cost?
From €3,000 net, paid once. After the 5-day test the build takes 2 to 6 weeks. You get a fixed price before the contract: 50% on signing and 50% after acceptance on your own cases.
Is ChatGPT enough?
ChatGPT will help with an organisational text. Clients' data in a practice needs special care, so we agree the rules before we start. Your team on ChatGPT or Claude with data rules is a second step, from €1,150 net.
When does it not pay off?
Below 110 rescheduling requests a month the payback takes more than a year. Then it is better to start with ChatGPT or Claude for the team, from €1,150 net, with training on your own tasks.
Does the system read the content of sessions?
No. It handles appointments only. Sessions and therapy records are out of scope.
What do we need to prepare?
The session calendar, your rescheduling rules and 20 to 100 anonymised requests to reschedule.
Let's talk
Just write, call or choose a date.
We work fast because we hate corporate cotton wool. We don't have salespeople or managers to keep an eye on managers. You talk immediately to engineers who then build your system. We respect each other's time and yours too.
We will accept 3 more companies by the end of the year.
What our OpenAI and Anthropic partnerships mean for you.
OpenAI makes ChatGPT and Anthropic makes Claude. We belong to the partnership programs of both companies, so we work with their tools every day and learn from the creators themselves.
Claude Partner Network
01We will select a tool for the task
We implement both ChatGPT and Claude. We check both on your documents, and you choose the one that makes fewer corrections and saves more time.
02Knowledge straight from the creators
We learn from official OpenAI and Anthropic courses and materials. Your team learns about the features and settings that work today.
03Licenses without our margin
You buy accounts directly from OpenAI or Anthropic and receive an invoice from them. We do not add anything to the license.
04Certified engineers
On the team, we have an AWS certification in machine learning and an Anthropic certification in systems architecture on Claude.
Participation in programs does not mean that OpenAI or Anthropic endorses our services.
customer service
