Cost today · Scenario
What preparing quotes costs you today
€2,327
a month for preparing 100 group quotes
Today€2,327
With the system€351
Payback: 1.5 mo.
In your company
Hotel with 50 rooms
30 enquiries · €698 a month
5.1 mo. payback
Conference hotel
100 enquiries · €2,327 a month
1.5 mo. payback
Hotel chain
300 enquiries · €6,980 a month
0.5 mo. payback
The team gets back about 56 hours of work a month, or 7 working days, and the company €23,707 a year. We count after the time a person spends checking and after the model cost. The process also brings money: the extra sales margin in this scenario is about €1,147 a month (see the assumptions under "How we calculate it"). According to Harvard Business Review (2011), in a study of 1.25 million sales leads, firms that tried to contact a lead within an hour were nearly 7 times as likely to reach a decision-maker as firms that tried an hour later.
Source: Harvard Business Review, The Short Life of Online Sales Leads (2011) ↗
+−How we calculate it
100 × 40 min = 66.7 h × €34.90 = €2,327 a month. With the system, a person checks the output in 15% of the old time (€349) and the model costs €2. That leaves €351. The saving is €1,976 a month, so €3,000 pays back in 1.5 months. On top of that, the extra sales margin in this scenario is about €1,147 a month, which the payback leaves out.
Assumptions: 40 minutes to prepare a group quote and checking in 15% of the old time are our assumptions. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat, for companies with 10 or more employees. Model cost: reading the enquiry in our quoting system (about €0.0008) plus pricing the lines (Claude Sonnet 5.5, about 4,000 + 1,500 tokens), at the ECB rate of 1.1205 USD per euro on 22 October 2026. The extra margin is a scenario: we assume 1 in 60 group enquiries handled the same day ends in a booking that a slow reply loses today, with a margin of €688. In the review we count it on your sales process.
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