The system compares the laundry invoice with the batches handed over and marks the differences. The person responsible for the laundry approves.
Automation, paid once
from €3,000 net
Test on your process: €0
You pay 50% after acceptance
How much does cost invoice automation for a hotel cost, and when does it pay back?
Short answer
Cost invoice automation for a hotel costs from €3,000 net. In our scenario it pays back in 2 months. Today, comparing 1,000 batches with laundry invoices by hand costs €1,745 a month. With the system, the same work costs €267. The person responsible for the laundry approves the cost. The system counts the items and finds batches with no confirmation. The test on your process is free.
Statistics
Invoices and e-invoicing statistics 2025
18 bn
According to the European Commission (2023), around 18 billion invoices are issued in the EU every year.
a month for comparing 1,000 batches with laundry invoices by hand
Today€1,745
With the system€267
Payback: 2 mo.
In your company
Guesthouse
500 batches · €873 a month
4.1 mo. payback
Hotel
1,000 batches · €1,745 a month
2 mo. payback
Hotel chain
3,000 batches · €5,235 a month
0.7 mo. payback
The team gets back about 42 hours of work a month, or 5 working days, and the company €17,736 a year. We count after the time a person spends checking and after the model cost.
1,000 × 3 min = 50 h × €34.90 = €1,745 a month. With the system, a person checks the output in 15% of the old time (€262) and the model costs €5.28. That leaves €267. The saving is €1,478 a month, so €3,000 pays back in 2 months.
Assumptions: 3 minutes per batch sent to the laundry and checking in 15% of the old time are our assumptions. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat, for companies with 10 or more employees. Model cost: Claude Sonnet 5.5, about 1,500 + 300 tokens per batch, at the ECB rate of 1.1205 USD per euro on 22 October 2026.
foap.com customer service: 95% of replies are sent automatically.
Users from several countries write to foap.com, in several languages. The system reads the entire conversation and the terms of that person, and then sends a response in that person's language. Questions about money and exceptions go to the team with a ready draft, so they have to check and send them.
the system sends the answers itself, without human typing
95%
the system sends the answers itself, without human typing
time from the arrival of the e-mail to the ready response (median)
30 s
time from the arrival of the e-mail to the ready response (median)
e-mails that require a response receive a ready-made draft
100%
e-mails that require a response receive a ready-made draft
less work for every 1000 answers (estimate)
47 h
less work for every 1000 answers (estimate)
Data from foap.com production, October 20-21, 2026. Estimate: 3 minutes for handwritten response.
Our invoice coding system separately checks the invoice against the delivery confirmation and holds it when the confirmation is missing. In a hotel the confirmation is the record of the batch handed to the laundry. Demonstrator on synthetic data.
“We started with my own AI agent. During the training that followed, I learned to build new applications myself. Today I am bringing this way of working with AI into my business. Working with Syntalith gave me exactly the skills and tools I needed.”
Items and prices compared with the laundry contract
A list of unconfirmed batches for a complaint
Passing the approved invoice to accounting
What happens to your data
You choose the test cases. We anonymise them on request.
They stay in the EU and we delete them after the test.
We sign the NDA and the data processing agreement before we receive anything.
After acceptance you keep the code, the test set and the documentation. You pay for licences and model usage directly to the provider.
Questions
How much does automating invoice checks in a hotel cost?
From €3,000 net, paid once. After the 5-day test the build takes 2 to 6 weeks. You get a fixed price before the contract: 50% on signing and 50% after acceptance on your own invoices.
Does this work only for the laundry?
We suggest the laundry to start, because the batches can be counted. The same flow works for cleaning, catering and maintenance, where the invoice rests on confirmations that the work was done.
When does it not pay off?
Below 170 batches a month the payback takes more than a year. Then it is better to start with ChatGPT or Claude for reception and the office, from €1,150 net.
What about a batch the laundry did not confirm?
The system marks it before the invoice is approved and prepares a list to clear up with the laundry. The invoice waits until the person responsible decides.
What do we need to prepare?
The laundry contract with its price list, invoices and batch handover confirmations from recent months, and the person who approves these costs today.
What our OpenAI and Anthropic partnerships mean for you.
OpenAI makes ChatGPT and Anthropic makes Claude. We belong to the partnership programs of both companies, so we work with their tools every day and learn from the creators themselves.
Claude Partner Network
01We will select a tool for the task
We implement both ChatGPT and Claude. We check both on your documents, and you choose the one that makes fewer corrections and saves more time.
02Knowledge straight from the creators
We learn from official OpenAI and Anthropic courses and materials. Your team learns about the features and settings that work today.
03Licenses without our margin
You buy accounts directly from OpenAI or Anthropic and receive an invoice from them. We do not add anything to the license.
04Certified engineers
On the team, we have an AWS certification in machine learning and an Anthropic certification in systems architecture on Claude.
Participation in programs does not mean that OpenAI or Anthropic endorses our services.
customer service
