Property manager invoices: the cost on the right building
The system assigns a contractor's invoice to the building and attaches the work report. An authorised employee approves the next step.
Automation, paid once
from €3,000 net
Test on your process: €0
You pay 50% after acceptance
How much does cost invoice automation for a property manager cost, and when does it pay back?
Short answer
Cost invoice automation for a property manager costs from €3,000 net. In our scenario it pays back in 1.9 months. Today, assigning 800 invoices to buildings by hand costs €1,861 a month. With the system, the same work costs €282. The system does not set how owners' associations are charged. It assigns the cost from the work report, and a person approves. The test on your process is free.
Statistics
Invoices and e-invoicing statistics 2025
18 bn
According to the European Commission (2023), around 18 billion invoices are issued in the EU every year.
What assigning invoices to buildings costs you today
€1,861
a month for assigning 800 invoices to buildings by hand
Today€1,861
With the system€282
Payback: 1.9 mo.
In your company
Small property manager
400 invoices · €931 a month
3.8 mo. payback
Mid-sized property manager
800 invoices · €1,861 a month
1.9 mo. payback
Large property manager
2,500 invoices · €5,817 a month
0.6 mo. payback
The team gets back about 45 hours of work a month, or 6 working days, and the company €18,948 a year. We count after the time a person spends checking and after the model cost.
800 × 4 min = 53.3 h × €34.90 = €1,861 a month. With the system, a person checks the output in 15% of the old time (€279) and the model costs €3.21. That leaves €282. The saving is €1,579 a month, so €3,000 pays back in 1.9 months.
Assumptions: 4 minutes per invoice assigned to a building and checking in 15% of the old time are our assumptions. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat, for companies with 10 or more employees. We measured the model cost of €0.004 per invoice in our invoice coding system, converted at the ECB rate of 1.1205 USD per euro on 22 October 2026.
foap.com customer service: 95% of replies are sent automatically.
Users from several countries write to foap.com, in several languages. The system reads the entire conversation and the terms of that person, and then sends a response in that person's language. Questions about money and exceptions go to the team with a ready draft, so they have to check and send them.
the system sends the answers itself, without human typing
95%
the system sends the answers itself, without human typing
time from the arrival of the e-mail to the ready response (median)
30 s
time from the arrival of the e-mail to the ready response (median)
e-mails that require a response receive a ready-made draft
100%
e-mails that require a response receive a ready-made draft
less work for every 1000 answers (estimate)
47 h
less work for every 1000 answers (estimate)
Data from foap.com production, October 20-21, 2026. Estimate: 3 minutes for handwritten response.
Our invoice coding system proposes the cost centre with its basis and holds an invoice that has no confirmation the work was done. For a property manager the cost centre is the building and the confirmation is the work report. Demonstrator on synthetic data.
“We started with my own AI agent. During the training that followed, I learned to build new applications myself. Today I am bringing this way of working with AI into my business. Working with Syntalith gave me exactly the skills and tools I needed.”
The cost assigned to the building and the association
A review of changed work reports
An export to the software you use to settle associations
What happens to your data
You choose the test cases. We anonymise them on request.
They stay in the EU and we delete them after the test.
We sign the NDA and the data processing agreement before we receive anything.
After acceptance you keep the code, the test set and the documentation. You pay for licences and model usage directly to the provider. With several departments or companies, the engineer suggests a Process Audit from €600 net: a map of the flow and a fixed quote. We deduct the audit fee from a build signed within 3 months.
Questions
How much does invoice automation for a property manager cost?
From €3,000 net, paid once. After the 5-day test the build takes 2 to 6 weeks. You get a fixed price before the contract: 50% on signing and 50% after acceptance on your own invoices.
Does the system calculate residents' charges?
Your association accounting software calculates the charges, as it does today. The system assigns the cost to the building with its work report before it reaches the settlement.
When does it not pay off?
Below 130 invoices a month the payback takes more than a year. Then it is better to start with ChatGPT or Claude for the office, from €1,150 net.
Is an address on the invoice not enough?
It is enough when contractors always give it. The system makes sense when one invoice covers several buildings or the address appears only in the work report.
What do we need to prepare?
A list of buildings and associations, 20 to 100 contractor invoices with work reports from recent months and the person who approves them today.
What our OpenAI and Anthropic partnerships mean for you.
OpenAI makes ChatGPT and Anthropic makes Claude. We belong to the partnership programs of both companies, so we work with their tools every day and learn from the creators themselves.
Claude Partner Network
01We will select a tool for the task
We implement both ChatGPT and Claude. We check both on your documents, and you choose the one that makes fewer corrections and saves more time.
02Knowledge straight from the creators
We learn from official OpenAI and Anthropic courses and materials. Your team learns about the features and settings that work today.
03Licenses without our margin
You buy accounts directly from OpenAI or Anthropic and receive an invoice from them. We do not add anything to the license.
04Certified engineers
On the team, we have an AWS certification in machine learning and an Anthropic certification in systems architecture on Claude.
Participation in programs does not mean that OpenAI or Anthropic endorses our services.
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