Invoice explanations gathered before approval in the software
After an invoice is imported, the system collects the missing explanations from the right people and prepares the data for approval. The accountant decides.
Automation, paid once
from €3,000 net
Test on your process: €0
You pay 50% after acceptance
How much does automatic collection of invoice explanations cost, and when does it pay back?
Short answer
Automatic collection of invoice explanations costs from €3,000 net. In our scenario it pays back in 1.7 months. Today, handling 600 invoices by hand costs €2,094 a month. With the system, the same work costs €317. The accountant approves the document. The explanations stay with the invoice. The test on your process is free.
Statistics
Invoices, e-invoicing and AI statistics 2026
18 bn
According to the European Commission (2023), around 18 billion invoices are issued in the EU every year.
According to the European Commission (2026), 90% of EU companies that use AI say people take the decisions. In those companies, 2% of decisions are fully automated.
The team gets back about 51 hours of work a month, or 6 working days, and the company €21,324 a year. We count after the time a person spends checking and after the model cost.
600 × 6 min = 60 h × €34.90 = €2,094 a month. With the system, a person checks the output in 15% of the old time (€314) and the model costs €2.52. That leaves €317. The saving is €1,777 a month, so €3,000 pays back in 1.7 months.
Assumptions: 6 minutes to gather the explanations for an invoice and checking in 15% of the old time are our assumptions. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat, for companies with 10 or more employees. We measured the model cost of €0.004 per invoice in our invoice coding system, converted at the ECB rate of 1.1205 USD per euro on 22 October 2026.
foap.com customer service: 95% of replies are sent automatically.
Users from several countries write to foap.com, in several languages. The system reads the entire conversation and the terms of that person, and then sends a response in that person's language. Questions about money and exceptions go to the team with a ready draft, so they have to check and send them.
the system sends the answers itself, without human typing
95%
the system sends the answers itself, without human typing
time from the arrival of the e-mail to the ready response (median)
30 s
time from the arrival of the e-mail to the ready response (median)
e-mails that require a response receive a ready-made draft
100%
e-mails that require a response receive a ready-made draft
less work for every 1000 answers (estimate)
47 h
less work for every 1000 answers (estimate)
Data from foap.com production, October 20-21, 2026. Estimate: 3 minutes for handwritten response.
It proposes the account and cost centre, checks the invoice against the order and holds back gaps before the document reaches the accountant. Reading and proposing cost €0.004 per invoice.
“We started with my own AI agent. During the training that followed, I learned to build new applications myself. Today I am bringing this way of working with AI into my business. Working with Syntalith gave me exactly the skills and tools I needed.”
You choose the test cases. We anonymise them on request.
They stay in the EU and we delete them after the test.
We sign the NDA and the data processing agreement before we receive anything.
After acceptance you keep the code, the test set and the documentation. You pay for licences and model usage directly to the provider.
Questions
How much does invoice automation cost?
From €3,000 net, paid once. After the 5-day test the build takes 2 to 6 weeks. You get a fixed price before the contract: 50% on signing and 50% after acceptance on your own invoices.
Will it work with the software we use?
According to the vendor, enova365 has a WebAPI module, a REST interface with JWT tokens through which external applications read and save data, licensed as an add-on module. Before we quote, we check your version, your licences and how records are saved. If saving is not possible, the system prepares a ready file or a draft for approval.
When does it not pay off?
Below 85 invoices a month the payback takes more than a year. Then it is better to start with ChatGPT or Claude for the team, from €1,150 net.
What do we need to prepare?
20 to 100 invoices with their explanations, a list of the people responsible for costs and details of the modules you use.
What our OpenAI and Anthropic partnerships mean for you.
OpenAI makes ChatGPT and Anthropic makes Claude. We belong to the partnership programs of both companies, so we work with their tools every day and learn from the creators themselves.
Claude Partner Network
01We will select a tool for the task
We implement both ChatGPT and Claude. We check both on your documents, and you choose the one that makes fewer corrections and saves more time.
02Knowledge straight from the creators
We learn from official OpenAI and Anthropic courses and materials. Your team learns about the features and settings that work today.
03Licenses without our margin
You buy accounts directly from OpenAI or Anthropic and receive an invoice from them. We do not add anything to the license.
04Certified engineers
On the team, we have an AWS certification in machine learning and an Anthropic certification in systems architecture on Claude.
Participation in programs does not mean that OpenAI or Anthropic endorses our services.
customer service
