The system joins orders with revenue and costs by the company's rules and shows the source of every figure. The owner sees the result per route.
Automation, paid once
from €3,000 net
Test on your process: €0
You pay 50% after acceptance
How much does report automation cost for a transport company, and when does it pay back?
Short answer
Report automation for a transport company costs from €3,000 net. In our scenario it pays back in 1.9 months. Today, 12 h a week of report preparation costs €1,815 a month. With the system, the same work costs €272. The company sets the rules for allocating costs. The system calculates by them and shows the source of every figure. The test on your process is free.
Statistics
Reports and road freight statistics 2025
−95%
According to Anthropic (2025), compiling information from reports with AI takes an estimated 95% less time.
According to Eurostat (2025), road freight transport in the EU reached 1,886 billion tonne-kilometres. EU road freight grew by 0.9% on the year before.
The team gets back about 44 hours of work a month, or 6 working days, and the company €18,516 a year. We count after the time a person spends checking.
12 h a week × 4.33 weeks = 52.0 h × €34.90 = €1,815 a month. With the system, a person checks the output in 15% of the old time (€272) and the model costs about €0.0002 per commentary. That leaves €272. The saving is €1,543 a month, so €3,000 pays back in 1.9 months.
Assumptions: The hours for each firm size and checking in 15% of the old time are our assumptions. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat, for companies with 10 or more employees. We measured the model cost in our report system: a commentary with a check of the figures costs about €0.0002, converted at the NBP rate of 21 October 2026 and the ECB rate of 1.1205 USD per euro on 22 October 2026.
foap.com customer service: 95% of replies are sent automatically.
Users from several countries write to foap.com, in several languages. The system reads the entire conversation and the terms of that person, and then sends a response in that person's language. Questions about money and exceptions go to the team with a ready draft, so they have to check and send them.
the system sends the answers itself, without human typing
95%
the system sends the answers itself, without human typing
time from the arrival of the e-mail to the ready response (median)
30 s
time from the arrival of the e-mail to the ready response (median)
e-mails that require a response receive a ready-made draft
100%
e-mails that require a response receive a ready-made draft
less work for every 1000 answers (estimate)
47 h
less work for every 1000 answers (estimate)
Data from foap.com production, October 20-21, 2026. Estimate: 3 minutes for handwritten response.
It builds the report from ERP, CRM and controlling-file exports and gives the source of every figure. A figure without a source stops the commentary before publication. A commentary with checks costs about €0.0002.
“We started with my own AI agent. During the training that followed, I learned to build new applications myself. Today I am bringing this way of working with AI into my business. Working with Syntalith gave me exactly the skills and tools I needed.”
You choose the test cases. We anonymise them on request.
They stay in the EU and we delete them after the test.
We sign the NDA and the data processing agreement before we receive anything.
After acceptance you keep the code, the test set and the documentation. You pay for licences and model usage directly to the provider.
Questions
How much does automating this report cost?
From €3,000 net, paid once. After the 5-day test the build takes 2 to 6 weeks. You get a fixed price before the contract: 50% on signing and 50% after acceptance on your own reports.
Does the system replace the TMS?
No. The TMS and the accounting program stay. The system joins their data into a report with the rules you set.
When does it not pay off?
When the report takes less than 2 h a week, the payback takes more than a year. Then it is better to start with ChatGPT or Claude for the team, from €1,150 net.
What do we need to prepare?
An export of orders from the TMS, costs from the last 3 months and the rules by which you want to allocate costs to orders.
What our OpenAI and Anthropic partnerships mean for you.
OpenAI makes ChatGPT and Anthropic makes Claude. We belong to the partnership programs of both companies, so we work with their tools every day and learn from the creators themselves.
Claude Partner Network
01We will select a tool for the task
We implement both ChatGPT and Claude. We check both on your documents, and you choose the one that makes fewer corrections and saves more time.
02Knowledge straight from the creators
We learn from official OpenAI and Anthropic courses and materials. Your team learns about the features and settings that work today.
03Licenses without our margin
You buy accounts directly from OpenAI or Anthropic and receive an invoice from them. We do not add anything to the license.
04Certified engineers
On the team, we have an AWS certification in machine learning and an Anthropic certification in systems architecture on Claude.
Participation in programs does not mean that OpenAI or Anthropic endorses our services.
customer service
