Blog · Published · Updated
How to train internal AI champions
Short answer
An internal AI champion helps colleagues do a task on their own: explains what the task description lacked, shows how to check the answer and hands the next step back. The programme combines practice on the company's tasks with learning to give such feedback. At Syntalith team training costs from €1,150 net a day. With 8 people each saving 2 hours a week, it pays back in 0.5 months after licence costs.
- net per day of closed training for the team
- from €1,150
- people in one training group
- up to 15
- after this time, we measure the effect on the same tasks
- 30 days
We belong to the OpenAI and Anthropic partner programmes and learn through their official courses. What this means ↓
Author: Syntalith · 3 min read
Statistics
AI champions and adoption: statistics 2026
0.5 mo.
payback of a €1,150 training at 8 people saving 2 hours a week each: €2,418 of time regained, €143 of licences a month. Scenario.
15.1%
According to Eurostat (2025), 15.1% of people aged 16 to 74 in the EU used generative AI tools for work.
59%
According to Microsoft's Work Trend Index (2024), 59% of leaders worry about quantifying the productivity gains of AI.
Source: Microsoft and LinkedIn, Work Trend Index 2024 (2024) ↗
40%
According to a study published in Science (2023), ChatGPT cut the time 453 professionals spent on writing tasks by 40%.
Source: Noy and Zhang, Science (2023) ↗
32.7%
According to Eurostat (2025), 32.7% of people aged 16 to 74 in the EU used generative AI tools in the previous 3 months.
Figures checked: 22 October 2026
A corrected prompt does not end the learning
In many companies the harder requests for help with AI land on the same people. Colleagues send them tasks, ask them to fix the prompt and come back with the next document, and the champion ends up doing more and more of other people's work. The exercise starts with such a request: a colleague sends a summary of a document that leaves out an important condition.
The participant explains what was missing from the task description and shows how they compared the answer with the document. The feedback also covers whether they gave the colleague a chance to take the next step alone. A bare „try again” leaves the author with no hint, and a finished fix leaves them with nothing learned. Useful feedback names the missing source, the information left out or the conclusion the document does not support.
- 01Choicean action colleagues repeat
- 02Explanationwhy AI helps at this point in the work
- 03Feedbacka missing source, an omission or an unsupported conclusion
- 04Examplereusable, with the data and the check
- 05Limitswhat goes to IT and what to the data owner
- Names the cause of a weak answer
- Hands the next step back to the colleague
- Keeps examples for reuse
- Knows when to send a case to IT or to the data owner
What it costs and when it pays back
- Time saved
- 8 people × 2 h a week × 4.33 = 69.3 h
- Value of that time
- €2,418
- Licences
- $160 (€143)
- Left after licences
- €2,275 a month
Payback of a €1,150 training
0.5 months
The hours saved are the scenario's assumption, which we check by timing the tasks before the training and after 30 days. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat. Claude Team licences at $20 per person a month, at the ECB rate of 1.1205 USD per euro on 22 October 2026.
We measure the hours in the scenario before the training and after 30 days, on the same team tasks. If after a month checking AI texts takes as long as writing from scratch, we change the exercises or the scope of the tool.
The scenario counts 8 champions and two hours a week per person, because it covers the time of their own work and of helping colleagues. According to a study in Science (2023), ChatGPT cut the time 453 professionals spent on writing tasks by 40%.
A champion needs time from the manager
Microsoft, in its Copilot adoption materials, suggests networks of advanced users, hands-on support, training and gathering feedback. Such a model needs time for contact with colleagues, so the manager agrees it with the champion before the programme. Missing access to the tool needs help from IT, and unclear rules for using a document need the person responsible for the data. If you do not know why the team gives up on the tool, start with the article on low AI use after buying licences.
A few people help everyone else
a programme for champions
from €1,150 a day
The whole team is starting
team training
from €1,150 a day
A large organisation with many departments
training and a network of champions
priced after a call
Where to start
A good candidate knows the work of their department and notices where colleagues get stuck. For the call, describe the task colleagues keep bringing to the most experienced AI user. We run the workshop as part of team training. For the free analysis, a description of one task the team does every week and of the tools it uses is enough. You get the written training programme within 2 working days.
Worked example · Scenario
How we count the payback: champions and the team
We run the same count for your team in the free analysis.
€5,817
a month for answering 2,000 customer emails
Payback: 0.6 mo.
5 minutes to read an email and write a reply and checking in 15% of the old time are our assumptions. €34.90 an hour is the EU average hourly labour cost for 2025 according to Eurostat, for companies with 10 or more employees. Model cost: Claude Sonnet 5.5, about 3,000 + 600 tokens per message with a draft reply, at the ECB rate of 1.1205 USD per euro on 22 October 2026.
See the full calculation →
